Office Manager

People, Commercial and Organization /
Full-time /
ABOUT OUR COMPANY is an internet pioneer, founded in Hamburg in 1999 and developing digital online products for international clients. We have completed hundreds of projects. Our digital products are used by millions of users with thousands of requests per second. We are known for our high reputation in the market and highly valued as an employer for our strong and unique sense of community.

For over 25 years, we have been working for the “Who's Who” of German and European industrial and commercial companies – across all sectors. Trade, automotive, e-commerce, healthcare and more. We have ambitious targets for growth in the coming years and are therefore expanding our international team.

We currently have a team of 250 people from 30+ nations in our engineering hubs in Hamburg and Lisbon and are still growing over both hubs, especially in Lisbon. For the Lisbon Community Team, that takes care of our Lisbon location - in cooperation with the team in Hamburg- we are looking for an inspiring and organized new member that helps create and preserve a strong community.


    • As the first point of contact for your colleagues, you take the initiative to provide them with the best possible support in all organizational matters. You bring your positive attitude and open, courteous and well-structured personality into everything you do. You are the face of our company and thus also our cultural ambassador.
    • You make sure that our colleagues, clients and applicants feel comfortable and remember you as a warm-hearted host. For this reason, this is of course not a remote job. 
    • You are a detail-oriented person: You manage service providers for the office, make sure that the facilities are kept fresh and functional with attention to detail and style. The office management is your responsibility. You keep track of office inventory and always keep an eye on your budgets.
    • You like to organize events hands-on and never lose sight of the big picture. That can mean events with our clients, meetups or even bigger events like Christmas, summer parties or recruiting events.
    • You are no stranger to numbers and you work closely with our numbers team, supporting them with preparatory accounting tasks.
    • You support our People Team in several Portuguese specific people related tasks to further professionalize our processes and to be ready to further build up our Lisbon Hub. 
    • You organize trips from the first inquiry to the journey home and ensure that our colleagues are always well informed while on the move. This includes travel between our engineering hubs in Hamburg and Lisbon, travel to client appointments and the corresponding hotel and restaurant reservations.


    • You studied in a related field or are in your first years of professional experience in office/event management or the hospitality industry.
    • You are open to travel between Hamburg and Lisbon to work with your team in Hamburg - e.g. for a few days of onboarding during your first weeks with us.
    • You feel confident using Google Workspace including Drive, Docs, Sheets and Slides.
    • You help to maintain internal processes and identify ways to improve as a team. You take on responsibility for tasks assigned to you and independently solve challenges. You stay calm even in turbulent situations.
    • As an open-minded, sociable and positive person. You have excellent verbal and written communication skills in Portuguese and English. 

In our engineering hubs in Hamburg and Lisbon, you will meet people from all over the world – different cultures, origins, languages, genders and lifestyles. We love diversity and openness.

If you ask anyone why they work here, it's pretty likely that they will say “because of the people” and “because I've never learned so much in my life”. Our company is a place where you can be yourself, aim high, care for each other and grow without limits.

In our centrally located offices, our community meets not only to work, but also to play pool and have fun with team members and find some new friends. 


Send us your complete application (CV) via our applicant portal. If you have any questions about your application or the application process, please contact Lena Oechtering personally at +49 40/890584-0.