Executive Assistant, Office of the President - Rooster Teeth

Austin, TX
Business Operations
Full-time

Fullscreen’s Rooster Teeth Studio is a fast paced, rapidly growing team that creates award winning shows and feature length productions targeting gamers, anime fans and a wide range of others for both it’s own web platforms and others including YouTube, Netflix, Go90 and CrunchyRoll.  Rooster Teeth is looking for a talented Executive Assistant, reporting directly to the President of Rooster Teeth and Fullscreen Media, to provide executive and personal support in a one-on-one working relationship. This high-energy role is a true right arm to the President. It requires multi-tasking, organization, problem solving and decision-making, stellar communication, and balancing priorities in a fast-paced environment while utilizing the utmost discretion.

This position is based in Austin, TX.  

Responsibilities

    • Plans and manages an active, busy and ever changing calendar of both business and personal meetings while ensuring the President's schedule is followed and respected
    • Manages President's daily email organization and dissemination of information
    • Monitors and facilitates all tasks from emails while maintaining discretion and confidentiality
    • Ability to anticipate and understand the President's needs and proactively take ownership of personal duties before being asked
    • Keeps President well informed of upcoming commitments, project deadlines, responsibilities, birthdays, personal appointments and follows up appropriately
    • Acts in a "gatekeeper" and "gateway" role to create win-win situations for the President's time that facilitate his ability to effectively lead the company
    • Represents the President's office with professionalism and creates a welcoming atmosphere and environment by promptly greeting guests, ensure they have any materials needed, and feel comfortable and taken care of
    • Follows up with both business and personal contacts made by the President and supports the cultivation of ongoing relationships
    • Maintains and updates President's contact database on a regular basis. Includes individual notes and keeps track of important birthdays, milestones, etc.
    • Provides a bridge for smooth communication on behalf of the President, with Board Members, Senior Management team, internal departments, and others, on matters related to President's initiatives while demonstrating leadership to maintain credibility and trust
    • Prioritizes and researches concerns addressed to the President, acting as a “barometer” for any pressing, sensitive, and/or confidential issues
    • Participates as an adjunct member of the Executive Team while providing leadership to build internal relationships crucial to the success of the organization
    • Manages President's busy travel (business and personal): domestic and international flights, hotels, restaurants and ground transportation
    • Arranges complex and detailed travel itineraries, daily agendas; compiling documents for travel-related meetings
    • Accompanies President on any trips, attends or drops off President to appointments as needed to provide support and seamless transportation 
    • Attends meetings and/or listens in on phone calls as needed to take notes, organize, and identify and follow up on any action items needed of President
    • Works closely and effectively with the President on a variety of business and personal special projects and daily errands, such as planning events, entertainment, dinners, gift buying, extensive research, etc. 
    • Uses sound financial judgment when purchasing items, planning events, or coordinating travel by independently researching best deals and fares and negotiating prices or fees
    • Manages business and personal accounts and credit cards and facilitates any related payments
    • Plans department / team offsite meetings, organizing catered lunches while staying within budgets
    • Prepares and submits extensive expense reports

Qualifications

    • 2+ years of experience supporting C-Level Executive
    • A proven track record of attention to detail, meeting strict & competing deadlines, and of overall workplace excellence and success
    • Love making someone’s life run smoothly
    • A true go-getter: self motivated and great team player
    • Must have excellent communication skills, and be able to an extremely busy calendar, work well under pressure, handle travel (flights/ hotels/ground transportation), expenses, busy phones, scheduling, meeting notes
    • Outgoing and sociable: best communication skills over email / on the phone in a professional manner
    • Firm but affable personality, possessing a “thick skin,” and demonstrated ability to get along with all manner of personalities and people from all walks of life
    • Professional demeanor and excellent people skills, including the ability to build and maintain positive and supportive working relationships within and among a highly diverse staff
    • Flexible and responsive; always maintaining an approachable demeanor
    • No ego and a great can-do attitude

Perks and Benefits

    • Use What You Need paid time off
    • 100% Company paid health & dental benefits
    • 401(k) with a company match
    • Opportunity for career growth
    • Flexible dress code
    • Kitchen stocked with snacks
    • Pet Friendly

ABOUT ROOSTER TEETH:
Rooster Teeth is a pioneering studio responsible for some of the biggest online series in history, such as the award-winning and longest-running web series, Red vs. Blue. They also produce the globally acclaimed animated series RWBY, the first western anime series to be distributed in Japan; the award-winning Rooster Teeth Podcast; and Immersion, a reality format that brings video game theory to the real world. Rooster Teeth has a massive global footprint of more than 30 million subscribers to its YouTube Network, 5 million unique monthly visitors to its RoosterTeeth.com hub and 2 million registered community members. The company was founded in 2003, and is now a subsidiary of Fullscreen Media, a global youth media company that develops online creators and produces multi-platform entertainment experiences. Discover more at RoosterTeeth.com

Fullscreen, Inc. is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, protected veteran status, or disability.