Accounts Payable & Office Administrator
Irvine, CA
Business Team /
Full-time /
On-site
We are seeking a detail-oriented and organized Accounts Payable & Office Administrator to support our finance and administrative functions. This full-time role is ideal for someone who enjoys a mix of accounting tasks and general office upkeep. The ideal candidate will be proactive, dependable, and capable of managing multiple responsibilities with accuracy and efficiency.
Key Responsibilities: Accounts Payable
- Enter and process vendor invoices in the accounting system
- Track and match receipts to corresponding invoices and purchase orders
- Communicate with vendors to obtain and confirm payment details
- Perform daily AP entries and maintain accurate records
- Scan and file invoices for digital record-keeping
Other Accounting Activities:
- Reporting activities including tracking budgets and compiling financial reports
- Support general accounting tasks as needed to assist accounting team
Key Responsibilities: Office Administration
- Order office and kitchen supplies as needed
- Monitor and restock kitchen and office areas (e.g., fridge, snacks, paper goods)
- Maintain an organized due diligence file
- Support general administrative tasks as needed to ensure smooth office operations
Qualifications
- 1–2 years of accounts payable or general bookkeeping experience
- Strong attention to detail and organizational skills
- Proficiency in Microsoft Office and comfort with QuickBooks Online accounting software
- Excellent communication skills and ability to interact professionally with vendors
- Ability to work independently and manage time effectively
$19 - $22 an hour
Full-time, with some flexibility on scheduling.
Why Join Us:
• Join a high-growth tech company at the forefront of precision health, where operational excellence supports innovation.
• Play a vital role in maintaining the financial health of the company through accurate and timely processing of vendor payments and expense reports.
• Collaborate with cross-functional teams including finance, operations, and procurement to support business efficiency and compliance.
• Competitive compensation package, including salary, benefits, and opportunities for career growth and professional development.
