HR & Operations Assistant Manager
Paris
Operations /
Part Time /
On-site
Headquartered in Silicon Valley, we are a newly established start-up, where a collective of visionary scientists, engineers, and entrepreneurs are dedicated to transforming the landscape of biology and medicine through the power of Generative AI. Our team comprises leading minds and innovators in AI and Biological Science, pushing the boundaries of what is possible. We are dreamers who reimagine a new paradigm for biology and medicine.
We are committed to decoding biology holistically and enabling the next generation of life-transforming solutions. As the first mover in pan-modal Large Biological Models (LBM), we are pioneering a new era of biomedicine, with our LBM training leading to ground-breaking advancements and a transformative approach to healthcare. Our exceptionally strong R&D team and leadership in LLM and generative AI position us at the forefront of this revolutionary field. With headquarters in Silicon Valley, California, and a branch office in Paris, we are poised to make a global impact. Join us as we embark on this journey to redefine the future of biology and medicine through the transformative power of Generative AI.
Position Overview
- We are seeking a highly organized and proactive talent with hiring and operation experience to join our Paris Lab. This role is pivotal in ensuring the smooth running of our office operations, supporting HR functions, maintaining compliance standards, and acting as a key point of contact for both internal and external stakeholders. The ideal candidate will be a self-starter with excellent communication skills and a strong attention to detail.
Key Responsibilities
- Human Resources Support:
- Facilitate recruitment and on-boarding processes at the Paris office, ensuring a smooth transition for new employees.
- Assist in establish and align local HR policies with those of the group companies’.
- Address local employee inquiries, including but not limited to onboarding and compliance with labour regulations.
- Office Administration:
- Oversee daily operational needs of local employees and collaborate with the international operations team to organize high-level internal events such as workshops, company outings, and off-site meetings.
- Liaise with external vendors for office management needs to ensure the office environment is orderly, professional, and welcoming.
- Manage office budgets and expenditures, process invoices, and handle expense reports.
- Execute additional ad-hoc tasks as required.
- Compliance:
- Assist in coordinating with local governments and organizations for the establishment of local entities, including opening bank accounts and setting up office spaces.
- Collaborate with the international operations team to create and maintain a compliant work environment for all staff.
- Communication and Coordination:
- Foster cooperation with international sites to enhance operational efficiency.
- Facilitate inter-departmental communication and collaboration to support organizational needs.
Qualifications
- Minimum of 3 years of relevant experience in hr, office management, administrative support, or related roles.
- Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
- Strong organizational skills to manage multiple tasks, prioritize responsibilities, and meet deadlines.
- Excellent written and verbal communication skills; fluent in French and English.
- Proficiency in Microsoft Office Suite, Google Suite, online tools that facilitate collaboration.
- Strong problem-solving skills and attention to detail; positive, no-task-too- small attitude.
- Flexibility to adapt to changing priorities and organizational needs. Able to meet the cross-time zone communication need (not often, but may happen sometimes).
- Knowledge of French government regulations and compliance requirements is a big plus.
We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
