Uganda Operations Manager

Kampala, Uganda
Programs
Full-time
Position Overview:

The Uganda Operations Manager reports to the Uganda Country Manager and oversees fellow safety & security, event logistics, and the team’s budget.  S/he is adept at juggling many priorities at the same time and can efficiently toggle between high-level stakeholder negotiations and detailed reporting of each of the country team’s expenditures.  The Uganda Operations Manager is a meticulously organized, proactive and creative problem solver who look for the opportunities in challenges.  S/he exercises sound judgment and discretion when dealing with sensitive matters impacting our fellows and feels comfortable working with a multitude of vendors to support programs in the region.  In order to carry out these responsibilities, s/he will work closely with colleagues across all teams, particularly the Uganda Country and Central Operations teams.

Global Health Corps:

Global Health Corps (GHC) is building a new generation of global health leadership. We believe that solving the world’s most pressing global health challenges requires better and more connected leaders who are able to work across traditional boundaries like geography, sector, and issue area to engineer stronger global health systems. We need more than clinicians and providers; we need management consultants, engineers, artists, and architects. We need new leadership voices and new perspectives, especially those representing the populations most often left out and unheard.

GHC competitively recruits and selects emerging leaders from around the world who represent a wide range of skillsets and areas of expertise, all of which are critical to rebuilding and strengthening health systems. GHC is developing a cadre of health equity leaders through a unique leadership development program that utilizes experiential and formal learning methods.

Through a one-year fellowship program, fellows address a wide-range of health issues with high-impact grassroots organizations, NGOs, and ministries of health in Rwanda, Malawi, Uganda, Zambia, and the United States. Fellowship positions are demand-driven, ensuring that our fellows fill real-time health systems gaps and serve to amplify the great work already in progress. Placement organizations benefit from the skills and energy of fellows, as well as the support of GHC.  We are building a network of young changemakers who share the common belief that health is a human right. 

For more information, visit our website or find us on Facebook, Twitter, or Medium.

Opportunity Overview


    • Finance:
    • Implements and improves fiscal systems, ensuring established GHC procedures are followed
    • Prepares accurate and timely monthly expense reports, including submission of all receipts and the reconciliation of the bank accounts and petty cash
    • Prepares detailed cash flow forecasts each month 
    • Prepares cash reconciliations and corresponding reports 
    • Negotiates contracts with vendors and confirms all invoices and payments are in alignment
    • Tracks expenditures associated with alumni chapter projects and fellow professional development funds, ensuring adherence to the budget and proper reporting 
    • Leads the Uganda financial audit to satisfy NGO Board registration requirements
    • Completes special projects which may include supporting tax and registration compliance 

    • Health, Safety and Security:
    • Oversees safety and security for fellow housing which includes
    • o Selecting housing according to GHC’s security standards
    • o Resolving any issues or concerns that arise
    • o Conducting inspections and follow-up throughout the year 
    • Tracks and analyzes current events and emerging risks, keeping staff and fellows informed and providing advice on how to avoid and respond to such risks
    • Engages with the local community of security actors in the country (e.g. OSAC Council, counterparts at placement organizations, police) to monitor, understand and assess risks that may impact the GHC community
    • Conducts security walkthroughs of all event venues and partners with the facility to address any deficiencies
    • Identifies and establishes partnerships with health facilities to provide services during retreats
    • Conducts quarterly security drills to ensure fellows are familiar with security protocols
    • Identifies and vets ground transportation vendors based on safety, cost, and customer service
    • Provides recommendations and local context on organizational safety and security protocols 
    • Advises the team on trusted health and wellness resources in-country

    • Operations and Logistics Management:
    • Manages logistics, procurements and contracts for GHC events
    • Coordinates staff and fellow travel for retreats and in-country visits to placement sites
    • Provides logistical support to visiting GHC staff 
    • Oversees the inventory of GHC property, ranging from laptops to furniture; Reports inventory to Central Operations team and supports with maintenance or replacement needs
    • Partners with the year-end retreat coordinators to select the event venue, arrange ground transportation, identify nearby health facilities and address health, safety and security matters 

    • Administrative Support:
    • Manages the country office’s relationship with the landlord and the administration of the office lease  
    • Works with the NGO Board, the Directorate of Citizenship and Immigration, and GHC’s lawyers to ensure seamless processing of work permits for international fellows
    • Coordinates visa processing with the Ugandan fellows and the U.S. Consulate  
    • Partners with the GHC lawyers, the Central Operations team and relevant statutory bodies to track NGO policy changes and requirements to ensure full compliance 
    • Fulfills any other assignments delegated by the Uganda Country Manager

Qualifications

    • 5-7 years of operations planning and analysis experience, preferably in a global matrixed organization
    • Bachelor’s degree required
    • Minimum of 3 years work experience in Uganda
    • Experience scaling systems and solutions for a growth-stage organization
    • Knowledge of Duty of Care standards and security measures appropriate for an international NGO
    • Contract and financial management experience a plus
    • Ability to consistently track news and current events to develop actionable analyses from a safety and security perspective
    • Proven track record of managing, prioritizing and completing multiple projects efficiently and on time
    • Tech savviness and interest in new technologies and information management systems; ability to use Google tools, Asana, Dropbox and other online platforms to streamline work
    • Proven track record of strong organizational and time management skills
    • Top-notch attention to detail
    • Commitment to social justice and passion for global health equity
    • Long-term legal work status in Uganda required 
Due to the high volume of applications received, only those selected for an interview will be contacted.

Thank you for applying!