About the Role:

We are seeking a detail-oriented Grant Accounting Manager to oversee the financial administration of grants and contracts, ensuring compliance with funder requirements and internal policies. This role will manage grant budgets, reporting, and reconciliation, working closely with both the finance and program teams to ensure fiscal integrity and accurate use of funds.

The ideal candidate has a strong background in accounting, financial reporting, and grant compliance, with the ability to translate complex financial data into clear reports for leadership and funders.

Benefits Package:

Medical, dental, and life insurance coverage

Long-term disability plan

Flexible spending accounts (FSA)

Defined contribution retirement savings plan (403(b)) with employer match and annual employer contribution

Paid time off: up to 4 weeks’ vacation, 4 personal days, 13 sick days, and 11 paid holidays per year

Employee Assistance Program (EAP)

Key Responsibilities of the Grant Accounting Manager:

Grant Financial Management

Manage the financial lifecycle of grants and contracts, including budget development, tracking, forecasting, and close-out.

Prepare financial reports for funders and internal stakeholders, ensuring accuracy and compliance with funding guidelines.

Reconcile grant expenditures to budgets on a regular basis, investigating and resolving variances.

Ensure timely drawdowns, invoicing, and revenue recognition in accordance with GAAP and organizational policies.

Monitor restricted and unrestricted funds, ensuring proper allocation and coding in the general ledger.

Compliance & Audit Support

Ensure all grant activities comply with funder regulations, organizational policies, and applicable federal/state guidelines (e.g., OMB Uniform Guidance if federal).

Maintain accurate grant documentation, contracts, and audit files.

Serve as a point of contact during funder audits, monitoring visits, or financial reviews.

Develop and implement internal controls for grant accounting processes.

Budgeting & Analysis

Partner with program staff to develop grant budgets that align with program goals and funder requirements.

Provide monthly financial analysis of grant spending to leadership and program managers.

Identify potential risks, underspending, or overspending, and recommend corrective actions.

Assist with organizational annual budgeting process as it relates to grants and restricted funding.

Process Improvement & Collaboration

Work with finance and development teams to improve grant tracking, reporting, and forecasting systems.

Train staff on grant compliance, allowable costs, and budget management best practices.

Support continuous process improvement to strengthen fiscal stewardship of grant funds.

Qualifications of the Grant Accounting Manager:

Bachelor’s degree in Accounting, Finance, or related field required.

At least 4 years of accounting experience in grants management, nonprofit finance, or fund accounting.

Strong knowledge of GAAP and fund accounting principles.

Experience preparing grant budgets, financial reports, and compliance documentation.

$100,000 - $120,000 a year

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