People Operations Specialist
Los Angeles, California (Hybrid) / San Jose, California (Hybrid) / Denver, Colorado (Hybrid) / Buffalo, New York (Hybrid)
6 - People – People Operations /
Regular Full-time /
Hybrid
WHY we get up in the morning
At GHJ we help our people and clients pursue their passions, build thriving businesses, and create a better future.
WHAT we believe
We believe that collaboration is the foundation for success. We work as a business advocate for our clients – providing personalized service and building long-term relationships to help position our clients for the future.
HOW we succeed
We are deeply committed to our core values of Bright Minds, Brave Hearts and Bold Actions and incorporate them into every aspect of our business. By living these values, we are able to meet our strategic objectives of Remaining Fiercely Independent (financial success), Meeting client demands/needs (client success), Reinforcing and expanding cultural distinction (people success).
Summary of Role:
As People Operations Specialist at GHJ, you’ll be responsible for processes and policies related to the employee life-cycle including employee onboarding (offer letters, background check, I-9s, etc.) and offboarding, new hire orientation, immigration, employment verifications, and employee change requests to name a few. You will report to the Manager, People Operations and Total Rewards, and your goal will be to treat employees as internal customers in order to increase employee engagement.
You will be responsible for:
- Onboarding
- Review and approve offer letters in the applicant tracking system (ATS) and generate customized offer letters as needed
- Initiate background screening processes for new hires in accordance with company policy
- Communicate new hire onboarding details to relevant department teams and internal stakeholders
- Complete and submit the required new hire documentation and forms in various systems (HRIS, expense reporting, Intranet, etc.)
- Coordinate and conduct orientation sessions for new hires, providing essential company information and resources
- Compliance, Immigration and Employee Requests
- Manage compliance-related materials such as labor law posters and the annual employee handbook update
- Implement and support new HR compliance programs to meet evolving regulatory and organizational requirements
- Review and approve IT security tickets related to international travel to ensure compliance with internal policies
- Support the immigration process by coordinating with external counsel, gathering documentation, and tracking case statuses, including managing the secondment process for both inbound and outbound employees
- Complete employment verification requests in a timely and confidential manner
- Process personnel changes and maintain accurate employee records in the HRIS (e.g., Dayforce)
- Serve as the system administrator for the anonymous employee reporting platform, ensuring confidentiality and accessibility
- Offboarding
- Send official offboarding communications to the exiting employee and relevant internal exit team members
- Prepare and generate all necessary exit documents
- Conduct exit interviews and coordinate IT offboarding activities to ensure timely system access removal
- Coordinate with the Finance team to ensure timely and accurate processing of severance or any final payments
- Additional Operations
- Collect, sort, and distribute physical mail relevant to People Operations
- Track alternate work arrangements and update relevant systems
- Prepare monthly employee turnover report and other employee data requests as needed
- Process weekly fulfillment for our shout-out program
- Manage team credit card expenses monthly
- Administer new hire and exit surveys
- Other duties as assigned
What we need from you:
- A passion for serving others and a steady focus on the needs of a diverse talent base across the employee lifecycle
- A positive attitude and passion to learn
- A point of view, not one to simply go with the crowd
- A high-level of customer service, intelligence and common sense
- Detail oriented and an analytical mindset
- Collaborative, partner closely with our Finance and IT teams to execute our processes efficiently
- An eye for scalable solutions and a passion for technology and automation
- Discretion – you know how to maintain confidentiality
- Not afraid of hard work and leaving it on the field. Every. Single. Day.
What skills & experience you’ll bring to us:
- 3-5 years of People experience
- Excellent organizational skills and attention to details
- Demonstrated success in meeting high standards in high volume, fast-paced and hands-on environment
- Strong communication skills
- Proficient with Microsoft Office or related software, especially Excel
- Experience with HRIS systems – experience with Dayforce is a plus!
Seven decades, overriding focus: our people and our clients.
GHJ was founded in 1953, making us one of the oldest independent firms in the Los Angeles area. Ranked as a top 20 largest accounting firm on the Los Angeles Business Journal’s Book of Lists, the firm has 24 partners and approximately 200 staff members that serve over 3,000 clients. Our firm is a member of the American Institute of Certified Public Accountants (AICPA), the AICPA Governmental Audit Quality Center (GAQC), Public Company Accounting Oversite Board (PCAOB), the California Society of CPAs and the California Association of Nonprofits (CAN). Collaboration and maintaining strong relationships are the cornerstones of our success.
We are also an independent member of HLB International, a worldwide organization of over 250 member professional accounting firms and business advisors. This affiliation gives us access to the subject matter experts of other member firms and provides consulting and professional services in over 158 countries through its nearly 800 offices worldwide.
GHJ complies with all local/state regulations in regards to displaying salary ranges. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. Any offered salary is determined based on internal equity, internal salary ranges, market data, ranges, applicant's skills and prior relevant experience, certain degrees and certifications (e.g. JD, technology), for example. At GHJ, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is: $65,000 - $75,000.
Equal Employment Opportunity
GHJ is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation, gender identity, age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status or any other status protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including Department Heads and co-workers.
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