Special Projects Manager

New York /
Executive Management /
Girls Who Code is an international non-profit organization dedicated to closing the gender gap in technology. Our organization does more than teach girls to code; we’re building a global movement to change culture and challenge systems that have kept girls out of technology. Ten years in, Girls Who Code is a major voice in the fight for gender equality and a thought leader in creating a more fair and equitable society and economy.

We are seeking a Special Projects Manager to provide support to the Chief Executive Officer (CEO), facilitate strategic planning, spearhead special projects, coordinate internal communications, provide operational support, and streamline processes to ensure effectiveness.

This is a full-time position based in New York City (currently remote).

Key Responsibilities

    • Manage special projects as assigned by the CEO, driving the end-to-end scoping, planning and management of projects to produce high-quality, timely deliverables
    • Create an organized system of tracking, monitoring, and prioritizing tasks and projects
    • Develop and maintain high-level knowledge of vertical/team functions and activities in order to respond to internal and external inquiries and requests for information and support
    • Manage a system for required reporting to ensure deadlines are met and final materials (e.g. report narratives and metrics) for meetings are submitted for review accurately and by the deadline
    • Prepare presentations for high-level meetings including board and staff meetings, to include charts, tables, and graphics
    • Assist in the preparation of materials for board reports
    • Organize and prepare for meetings to include conducting research as requested, collecting and drafting agendas, coordinating technology, etc. Attend meetings as needed and take and distribute minutes (notes)
    • Circulate documents (e.g. contracts, policies, and request forms) to ensure appropriate parties are copied on the pertinent documents and to acquire necessary approvals
    • Occasionally provide scheduling support to the CEO, managing a complex schedule to include internal and external meetings
    • Compile and process expense reports and vendor payment requests accurately and by the deadline
    • Assist with special projects and other assignments as directed by the CEO

Qualifications and Experience

    • 5+ years' experience supporting an executive leader of an organization; preferably during a growth period with increasing scope and complexity 
    • Outstanding project management skills, excellent in managing shifting timelines and priorities, able to accurately and thoroughly follow-through, able to manage multiple projects and meet deadlines
    • Impeccable judgment and ability to handle confidential information
    • Results-oriented: creative and tenacious in accomplishing tasks, positive and calm attitude with inclination to view problems as challenges and enjoy finding solutions
    • Strong ability to work proactively and take initiative
    • Superb organization and prioritization skills; high attention to detail
    • Ability to view the larger picture and strategize how to continuously improve systems
    • Excellent oral and written communication skills; strong ability to diplomatically manage interactions with individuals at all levels and job functions both inside and outside of the organization
    • Highly proficient with Google Suite; eager and capable of learning new software and systems
    • Commitment to Girls Who Code’s mission and the values of diversity, equity, and inclusion
Girls Who Code is committed to building a truly diverse and inclusive organization with a focus on valuing, serving, and understanding our target constituents, while challenging all stakeholders to think inclusively for the betterment of our programs.

Girls Who Code is an equal opportunity employer committed to a policy of equal treatment and opportunity in every aspect of its hiring and promotion process without regard to race, color, creed, religion, sexual orientation, partnership status, gender and/or gender identity or expression, marital, parental or familial status, national origin, ethnicity, veteran or military status, age, disability, or any other legally protected basis. Racial and ethnic minorities and men are encouraged to apply for vacant positions at all levels.  GWC is not able to sponsor employment visas.