Contracts Fiscal Manager
San Francisco
Finance – Finance /
Full-Time /
On-site
As an integral part of the Compliance and Risk within Finance & Accountability Department, the Contracts Fiscal Manager [CFM] is responsible for the reporting compliance, timely billing and continued funding of contracts and grants during the post awards. Working closely with the Program Administration and Institutional Giving, the CFM focuses on new budget, revisions, modifications, and close outs. The CFM ensures that expenses are within allowable costs described in the contractual obligations.
ESSENTIAL FUNCTIONS OF POSITION:
- Prepare and submit accurate and timely billing due 15th of the month to Federal, State, local and private funders
- Leads fiscal monitoring, desk audits and annual single audit, city and state audits
- Communicate monthly statement of activities to the program administration and award balances
- Coordinate with Controller on reconciliations and collections on outstanding contracts
- Provide monthly trend and analysis of outstanding contracts
- Investigate on over 60 days outstanding receivables and coordinate with affected program(s)
- Process and notify Payroll of labor distribution changes, reconciliations, and grant closeout functions
- Monitor and update full time equivalence [FTE] tracker and contract matrix
- Ensure compliance of grants with policies/procedures, donor rules/regulations and pronouncements
- Compile year-end reports, work papers to support annual audit and any grant audit
- Stay abreast of the Office of Management and Budget (OMB) circulars and their applicability to grant management
- Create fiscal compliance calendar and coordinate with Contracts Management System prior to implementation from post award
QUALIFICATIONS AND EXPERIENCE:
- Thorough knowledge of Generally Accepted Accounting Principles (GAAP) and Government Audit Standards (GAS)
- Experience with fund accounting systems, software, and applications, Intacct is a plus
- Advanced proficiency in spreadsheet (Excel), Salesforce, graphs and tables and mathematical accuracy
- High level of ethics, integrity, transparency, trustworthiness and confidentiality
- Ability to effectively prioritize and handle multiple tasks meeting deadlines
- Demonstrates thoroughness and success with detail work
- Results-focused: maintains productivity with minimal direction and supervision
- Strong interpersonal skills and the ability to collaborate effectively with peers and program teams
- Ability to translate accounting and fiscal control concepts to all levels in the organization – including non-finance employees
- Bachelor's Degree in Accounting, Business Administration or related or Mathematics is required. Certification is preferred plus
- 5+ years’ experience in a community-based service non-profit organization with &10+ million in government contracts or $20+ million operations
- Three to five years in audit and review work is a plus
- Five to seven years relevant experience in community-based nonprofits or equivalent combination of education and experience
- Experience with County & City of San Francisco and State of California contractual obligations
- CAL-Aim or mental health care/SUD FFS billing experience is desirable but not a requirement
$90,000 - $100,000 a year
