Grants and Contracts Administrator
San Francisco
Fund Development – Fund Development /
Full-Time /
On-site
GLIDE is a nationally recognized center for social justice, dedicated to fighting systemic injustices, creating pathways out of poverty and crisis, and transforming lives. Through its integrated comprehensive services, advocacy initiatives, and inclusive community, GLIDE empowers individuals, families, and children to achieve stability and to thrive. GLIDE is on the forefront of addressing some of society’s most pressing issues, including poverty, housing and homelessness, and racial and social justice. GLIDE’s mission is to create a radically inclusive, just, and loving community mobilized to alleviate suffering and break the cycles of poverty and marginalization.
Position Summary:
The Grants and Contracts Administrator oversees a diverse portfolio of grants and contracts critical to supporting the programs and operations of the Glide Foundation. They provide essential post-award management support, focusing on ensuring compliance with grant and contract terms and deadlines, tracking data reports and invoices, and maintaining the integrity of documents and systems.
A key aspect of the Administrator's role is the development and implementation of information and data management systems supporting grant and contract compliance, maintaining database archive, streamlining the tracking and submission of contract deliverables, and ensuring effective communication with funders and program staff. By establishing efficient and reliable systems, the Administrator plays a pivotal role in maximizing the impact of Glide Foundation's initiatives.
The Administrator will embrace GLIDE’s mission to alleviate suffering and break cycles of poverty and marginalization and be passionate about leveraging his or her professional expertise to advance social justice in San Francisco.
Core Responsibilities:
- Guide and facilitate program staff in managing grants and contracts post-award, including tracking contract deliverables.
- Facilitate grant kick-off meetings.
- Ensure familiarity with contract compliance with relevant regulations, policies, and procedures.
- Support internal contract monitoring, quality assurance, and reporting processes.
- Implement effective tracking, evaluation, and report generation systems to meet contract deadlines.
- Coordinate receipt of awards and contract documentation.
- Maintain proposal and funding records in database systems.
- Prepare reporting schedules as needed.
- Enter, track, and maintain all post-award Salesforce opportunity records, including reporting and invoicing schedules for the Institutional Giving team.
- Support the submission of post-award contract documents such as scopes of work, budgets, and service projections.
- Collaborate with Program staff to align Salesforce with service provisions and program workflows.
- Review and communicate grant requirements, data collection policies and procedures, and guidelines to program staff and relevant partners.
- Assist program staff in developing and maintaining master budget documents adhering to funder restrictions and department goals.
- Liaise with contract managers and funding agency personnel as necessary.
- Support maintenance of documents and systems for spending planning, expenditure tracking, and fiscal compliance with funder restrictions.
- Provide guidance to programs in developing data collection policies and procedures for contract reporting.
- Align Salesforce data management tools with contract reporting requirements to minimize redundancies.
- Participate in special projects and departmental fundraising events as required.
- Perform associated administrative duties as assigned.
Minimum Qualifications:
- Strong project management skills. Possesses excellent organizational and planning abilities.
- Detail oriented and conscientious. Proven ability to meet deadlines and deliver quality products.
- Flexibility. Demonstrates the ability to be creative and process driven simultaneously.
- Strong proactive sense of initiative and follow-through. The ability to work independently and collaboratively.
- Excellent written and oral communication skills.
- Excellent interpersonal skills. Ability to establish and maintain effective working relationships with others.
- Demonstrates cultural humility. Has the ability to work effectively across cultures. Demonstrates a commitment to learning, communicating, and working respectfully with people different from themselves.
- Commitment to the mission, values, and philosophy of GLIDE.
- Knowledge of program evaluation methods and concepts. Ability to understand complexities of grants and contracts.
- Knowledge of and interest in current trends in homelessness, poverty, social and racial justice, behavioral health issues (mental health and substance use), harm reduction, social determinants of health, food access, and/or children and families of color.
Qualifications Preferred:
- 3+ years’ experience in data reporting, quality assurance, grants management or relevant experience.
- Bachelor’s degree in a related field preferred.
- Demonstrated experience in grants and contract management/compliance and/or database administration.
- Knowledge of program evaluation methods helpful.
- Outstanding communication skills across multiple platforms, contexts and communities.
- Proficiency in spelling, grammar and writing needed to draft detailed instructions, service plans, correspondence, memos, and other required documentation.
- Mathematical skills
- Skilled in MS Office suite.
- Salesforce experience strongly preferred, but not required.
$65,000 - $75,000 a year
COVID Policy:
All staff are required to be fully vaccinated (barring application for medical or religious exemptions). Wearing masks in the office is optional for our staff.
