Contract Manager
San Francisco
Finance – Finance /
Full-Time /
On-site
About Glide
GLIDE is a nationally recognized center for social justice, dedicated to fighting systemic injustices, creating pathways out of poverty and crisis, and transforming lives. Through its integrated comprehensive services, advocacy initiatives, and inclusive community, GLIDE empowers individuals, families, and children to achieve stability and to thrive. GLIDE is on the forefront of addressing some of society’s most pressing issues, including poverty, housing and homelessness, and racial and social justice. GLIDE’s mission is to create a radically inclusive, just, and loving community mobilized to alleviate suffering and break the cycles of poverty and marginalization.
Position Summary
As an integral part of the Finance & Accountability Department, the Contract Manager (referred to internally as the Contracts Fiscal Manager [CFM]) is responsible for compliance reporting, timely billing, and continued funding of contracts and grants during the post-award phase. Working closely with the Program Administration and Grant Writing teams, the CFM focuses on new budgets, revisions, modifications, and closeouts. The CFM ensures that expenses remain within the allowable costs described in the contractual obligations.
Core Responsibilities:
- Prepare and submit accurate and timely billing due 15th of the month to Federal, State, local and private funders.
- Leads fiscal monitoring, desk audits and annual single audit, city and state audits.
- Communicate monthly statement of activities to the program administration and award balances.
- Coordinate with Controller on reconciliations and collections on outstanding contracts.
- Provide monthly trend and analysis of outstanding contracts.
- Investigate on over 60 days outstanding receivables and coordinate with affected program(s).
- Process and notify Payroll of labor distribution changes, reconciliations, and grant closeout functions.
- Monitor and update full time equivalence [FTE] tracker and contract matrix.
- Compile year-end reports, work papers to support annual audit and any grant audit.
- Stay abreast of the Office of Management and Budget (OMB) circulars and their applicability to grant management.
- Create fiscal compliance calendar and coordinate with Contracts Management System prior to implementation from post award.
- Liaise with brokers on certificate insurance certificate issuance and renewals.
- Will perform other duties as assigned.
Minimum Qualifications:
- 5+ years’ experience in a community-based service non-profit organization with $10+ million in government contracts or $20+ million operations
- Bachelor’s degree in accounting, Business Administration, or related field.
- Thorough knowledge of Generally Accepted Accounting Principles (GAAP) and Government Audit Standards (GAS)
- Experience with fund accounting systems, software, and applications, Intacct is a plus.
- Advanced proficiency in spreadsheet (Excel), Salesforce, graphs and tables and mathematical accuracy
- Strong, verbal, written, analytical and organizational skills.
- Ability to handle highly sensitive information with high level of ethics, and integrity.
- Ability to effectively prioritize and handle multiple tasks meeting deadlines.
- Demonstrates thoroughness and success with detail work.
- Results-focused: maintains productivity with minimal direction and supervision.
- Strong interpersonal skills and the ability to collaborate effectively with peers and program teams.
- Ability to translate accounting and fiscal control concepts to all levels in the organization – including non-finance employees.
- Certification or mental health billing is preferred but not required.
Physical Requirements:
- Ability to work on a computer and see details of objects at close range.
- Ability to hear within normal range, and communicate effectively (in person, telephone or Zoom).
- Finger dexterity and the ability to use all standard office equipment.
- Sit or stand comfortably, and the ability to navigate throughout office spaces (via elevator or stairs).
Work Environment:
- GLIDE’s buildings are in the Tenderloin neighborhood.
- GLIDE maintains an "open door" policy for the community and its clients, who frequently enter and leave the building.
$90,000 - $100,000 a year
This is a fulltime (40/hours per week), exempt level role.
