Event Coordinator, Local Meetups
Dallas
Marketing – Customer Marketing /
EE Full-Time /
Hybrid
About Us
HighLevel is a cloud-based, all-in-one white-label marketing and sales platform that empowers marketing agencies, entrepreneurs, and businesses to elevate their digital presence and drive growth. We are proud to support a global and growing community of over 2 million businesses, from marketing agencies to entrepreneurs to small businesses and beyond. Our platform empowers users across industries to streamline operations, drive growth, and crush their goals.HighLevel processes over 15 billion API hits and handles more than 2.5 billion message events every day. Our platform manages 470 terabytes of data distributed across five databases, operates with a network of over 250 microservices, and supports over 1 million domain names.
Our People
With over 1,500 team members across 15+ countries, we operate in a global, remote-first environment. We are building more than software; we are building a global community rooted in creativity, collaboration, and impact. We take pride in cultivating a culture where innovation thrives, ideas are celebrated, and people come first, no matter where they call home.
Our Impact
Every month, our platform powers over 1.5 billion messages, helps generate over 200 million leads, and facilitates over 20 million conversations for the more than 2 million businesses we serve. Behind those numbers are real people growing their companies, connecting with customers, and making their mark - and we get to help make that happen.
Who You Are:
You are a highly detail-oriented and proactive individual, ready to become an integral part of our dynamic events team as an Event Coordinator. In this pivotal role, you will meticulously plan and execute events from start to finish, ensuring every detail aligns with our strategic goals. You will lead the coordination of all event logistics, including vendor and venue management, catering, audio-visual needs, and transportation while collaborating with stakeholders to develop detailed event plans and ensure seamless execution. Your contributions will be key in creating memorable experiences for our attendees and achieving our event goals.
What You'll Bring:
- Lead events both on-site and remotely, overseeing seamless execution from planning to completion, encompassing conferences, seminars, workshops, corporate events, with a focus on HighLevel Local Meetups.
- Coordinate Local Meetups:
- Support HighLevel Certified Admins with venue scouting and coordinating Local Meetups
- Coordinate with the Marketing team to draft and send emails, build RSVP forms, and track RSVPs.
- Collaborate with HighLevel Certified Admins to post on social media and help drive RSVPs.
- Create and provide standard operating procedures (SOPs) to HighLevel Certified Admins for ongoing monthly or quarterly Local Meetups.
- Assist in getting each location off the ground and provide virtual support as needed after the initial Local Meetup.
- Travel onsite to various venues (approximately 20–30% travel for corporate events and 50–70% travel for Local Meetups), including occasional weekend availability as needed.
- Collaborate with stakeholders to understand event objectives, target audience, and desired outcomes.
- Develop detailed event plans, including timelines, budgets, and task lists.
- Oversee the counting, packing, and shipping of event supplies from the Dallas office.
- Ensure timely preparation and shipping of all event materials while coordinating logistical details such as catering, audio-visual requirements, and transportation.
- Identify, negotiate with, and manage relationships with vendors, venues, and service providers.
- Delegate tasks and responsibilities to team members as needed, maintaining clear communication and accountability.
- Provide real-time problem-solving and decision-making to address any issues that arise.
- Collaborate effectively in setting up and dismantling event materials to ensure seamless execution, involving tasks such as lifting up to 50 lbs. and prolonged periods of standing.
- Work closely with internal teams, including marketing, communications, and operations, to ensure seamless event execution.
- Conduct post-event evaluations to gather feedback and assess the event's success.
- Compile reports and analyze data to identify areas for improvement and inform future event planning.
- Maintain flexibility to work in the Dallas office a few days a week, with the schedule varying based on the events calendar.
What You'll Bring:
- Must be available to work and attend in-person or virtual meetings during US hours, Monday through Friday, 8:00 am - 5:00 pm CST.
- Bachelor's degree in Event Management, Marketing, or related field preferred.
- At least 1 year of experience as an event coordinator, Marketing, event planning, customer relations or related field.
- Experience with virtual and hybrid event platforms.
- Proficiency in event management software and Microsoft Office Suite.
- Strong organizational and project management skills, with the ability to manage multiple projects simultaneously.
- Strong multitasking skills, with the ability to manage multiple events simultaneously.
- Proven ability to work independently when needed.
- Demonstrated approach to problem-solving and conflict management.
- Must be proactive, accountable, eager to learn, and ready for challenges.
- Excellent verbal and written communication skills.
- Ability to lift and move event supplies and equipment as needed.
Equal Employment Opportunity Information
The company is an Equal Opportunity Employer. As an employer subject to affirmative action regulations, we invite you to voluntarily provide the following demographic information. This information is used solely for compliance with government recordkeeping, reporting, and other legal requirements. Providing this information is voluntary and refusal to do so will not affect your application status. This data will be kept separate from your application and will not be used in the hiring decision.
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