Event Coordinator, Local Meetups
Dallas
Marketing – Customer Marketing /
EE Full-Time /
Hybrid
Who We Are:
HighLevel is a cloud-based, all-in-one white-label marketing and sales platform that empowers marketing agencies, entrepreneurs, and businesses to elevate their digital presence and drive growth. With a focus on streamlining marketing efforts and providing comprehensive solutions, HighLevel helps businesses of all sizes achieve their marketing goals. We currently have 1000+ employees across 15 countries, working remotely as well as in our headquarters, which is located in Dallas, Texas. Our goal as an employer is to maintain a strong company culture, foster creativity and collaboration, and encourage a healthy work-life balance for our employees wherever they call home.
Our Website - https://www.gohighlevel.com/
YouTube Channel - https://www.youtube.com/channel/UCXFiV4qDX5ipE-DQcsm1j4g
Our Customers:
HighLevel serves a diverse customer base, including over 60K agencies & entrepreneurs and 450K million businesses globally. Our customers range from small and medium-sized businesses to enterprises spanning various industries and sectors.
Scale at HighLevel:
We work at scale; our infrastructure handles around 3 Billion+ API hits & 2 Billion+ message events monthly and over 25M views of customer pages daily. We also handle over 80 Terabytes of data across 5 Databases.
Who You Are:
You are a highly detail-oriented and proactive individual, ready to become an integral part of our dynamic events team as an Event Coordinator. In this pivotal role, you will meticulously plan and execute events from start to finish, ensuring every detail aligns with our strategic goals. You will lead the coordination of all event logistics, including vendor and venue management, catering, audio-visual needs, and transportation while collaborating with stakeholders to develop detailed event plans and ensure seamless execution. Your contributions will be key in creating memorable experiences for our attendees and achieving our event goals.
What You'll Bring:
- Lead events both on-site and remotely, overseeing seamless execution from planning to completion, encompassing conferences, seminars, workshops, corporate events, with a focus on HighLevel Local Meetups.
- Coordinate Local Meetups:
- Support HighLevel Certified Admins with venue scouting and coordinating Local Meetups
- Coordinate with the Marketing team to draft and send emails, build RSVP forms, and track RSVPs.
- Collaborate with HighLevel Certified Admins to post on social media and help drive RSVPs.
- Create and provide standard operating procedures (SOPs) to HighLevel Certified Admins for ongoing monthly or quarterly Local Meetups.
- Assist in getting each location off the ground and provide virtual support as needed after the initial Local Meetup.
- Travel onsite to various venues (approximately 20–30% travel for corporate events and 50–70% travel for Local Meetups), including occasional weekend availability as needed.
- Collaborate with stakeholders to understand event objectives, target audience, and desired outcomes.
- Develop detailed event plans, including timelines, budgets, and task lists.
- Oversee the counting, packing, and shipping of event supplies from the Dallas office.
- Ensure timely preparation and shipping of all event materials while coordinating logistical details such as catering, audio-visual requirements, and transportation.
- Identify, negotiate with, and manage relationships with vendors, venues, and service providers.
- Delegate tasks and responsibilities to team members as needed, maintaining clear communication and accountability.
- Provide real-time problem-solving and decision-making to address any issues that arise.
- Collaborate effectively in setting up and dismantling event materials to ensure seamless execution, involving tasks such as lifting up to 50 lbs. and prolonged periods of standing.
- Work closely with internal teams, including marketing, communications, and operations, to ensure seamless event execution.
- Conduct post-event evaluations to gather feedback and assess the event's success.
- Compile reports and analyze data to identify areas for improvement and inform future event planning.
- Maintain flexibility to work in the Dallas office a few days a week, with the schedule varying based on the events calendar.
What You'll Bring:
- Must be available to work and attend in-person or virtual meetings during US hours, Monday through Friday, 8:00 am - 5:00 pm CST.
- Bachelor's degree in Event Management, Marketing, or related field preferred.
- At least 1 year of experience as an event coordinator, Marketing, event planning, customer relations or related field.
- Experience with virtual and hybrid event platforms.
- Proficiency in event management software and Microsoft Office Suite.
- Strong organizational and project management skills, with the ability to manage multiple projects simultaneously.
- Strong multitasking skills, with the ability to manage multiple events simultaneously.
- Proven ability to work independently when needed.
- Demonstrated approach to problem-solving and conflict management.
- Must be proactive, accountable, eager to learn, and ready for challenges.
- Excellent verbal and written communication skills.
- Ability to lift and move event supplies and equipment as needed.
EEO Statement:
The company is an Equal Opportunity Employer. As an employer subject to affirmative action regulations, we invite you to voluntarily provide the following demographic information. This information is used solely for compliance with government recordkeeping, reporting, and other legal requirements. Providing this information is voluntary and refusal to do so will not affect your application status. This data will be kept separate from your application and will not be used in the hiring decision.
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