Position: Accounts Payable Specialist

Location: Remote US

Reports To: Manager, Accounting

HighLevel is an AI powered, all-in-one white-label sales & marketing platform that empowers agencies, entrepreneurs, and businesses to elevate their digital presence and drive growth. We are proud to support a global and growing community of over 2 million businesses, comprised of agencies, consultants, and businesses of all sizes and industries. HighLevel empowers users  with all the tools needed to capture, nurture, and close new leads into repeat customers. As of mid 2025, HighLevel processes over 15 billion API hits and handles more than 2.5 billion message events every day. Our platform manages over 470 terabytes of data distributed across five databases, operates with a network of over 250 microservices, and supports over 1 million domain names.

With over 1,500 team members across 15+ countries, we operate in a global, remote-first environment. We are building more than software; we are building a global community rooted in creativity, collaboration, and impact. We take pride in cultivating a culture where innovation thrives, ideas are celebrated, and people come first, no matter where they call home.

As of mid 2025, our platform powers over 1.5 billion messages, helps generate over 200 million leads, and facilitates over 20 million conversations for the more than 2 million businesses we serve each month. Behind those numbers are real people growing their companies, connecting with customers, and making their mark - and we get to help make that happen.

Learn more about us on our YouTube Channel or Blog Posts

HighLevel is looking for an experienced accounts payable specialist who is detail-oriented, organized, and committed to ensuring accurate and timely processing of invoices and payments. You have strong communication skills enabling you to collaborate effectively with vendors and internal teams, and you are proficient in accounting software and Excel. You are proactive, reliable, and dedicated to maintaining the confidentiality of financial information while continually seeking to improve processes and enhance efficiency. You are customer service oriented and committed to working with vendors and internal budget managers.

Invoice Processing: Review, code, and process invoices accurately and promptly in accordance with company policies and procedures. Work with budget managers to get invoices approved according to the company policies.

Vendor Management: Maintain positive relationships with vendors, address inquiries and discrepancies, and resolve payment issues in a timely manner.

Payment Processing: Ensure payments are processed through Bill.com and other processing methods.

Expense Reporting: Reconcile employee expense reports and credit card statements, verify compliance with company policies, and facilitate timely reimbursements. Work with employees on any non-compliance.

Account Reconciliation: Reconcile accounts payable transactions, including vendor statements and discrepancies, to ensure accuracy and completeness.

Month-end Close: Assist with month-end closing activities by preparing journal entries, accruals, and account reconciliations related to accounts payable.

Audit Support: Provide support for internal and external audits by preparing documentation, responding to inquiries, and assisting with audit procedures related to accounts payable.

Process Improvement: Identify opportunities for process improvements in accounts payable workflows to enhance efficiency, accuracy, and internal controls.

-Minimum of 2+ years of experience as an Accounts Payable Specialist or similar role.

-Proficiency in accounting and/or accounts payable software. 

-Proficient in Microsoft Excel and Google Sheets.

-Strong attention to detail, accuracy, and organizational skills.

-Ability to prioritize tasks effectively and meet deadlines in a fast-paced environment.

-Excellent communication and interpersonal skills, with the ability to collaborate. effectively with vendors and internal stakeholders.

-Experience with process improvement initiatives is a plus.

-Self-starter who is proactive, takes initiative and follows through on tasks in a timely manner.

-Ability to adapt quickly to changing priorities. 

-Excellent organization and time management skills.

The company is an Equal Opportunity Employer. As an employer subject to affirmative action regulations, we invite you to voluntarily provide the following demographic information. This information is used solely for compliance with government recordkeeping, reporting, and other legal requirements. Providing this information is voluntary and refusal to do so will not affect your application status. This data will be kept separate from your application and will not be used in the hiring decision.