Administrative Coordinator

Holyoke, MA
Wholesale Operations – Operations & Administration
Full-time / Non-exempt
About Green Thumb Industries:
Green Thumb Industries (GTI), a national cannabis consumer packaged goods company and retailer, is dedicated to providing dignified access to cannabis while giving back to the communities in which they serve. GTI manufactures and distributes a portfolio of branded cannabis products including Rythm, Dogwalkers, The Feel Collection, incredibles and Beboe, among others. The company also owns and operates rapidly growing national retail cannabis stores called Rise™ and Essence. Headquartered in Chicago, Illinois, GTI has 13 manufacturing facilities, licenses for 95 retail locations and operations across 12 U.S. markets. Established in 2014, GTI employs approximately 1,200 people and serves thousands of patients and customers each year. GTI was named a Best Workplace 2018 by Crain’s Chicago Business.  More information is available at

The Administrative Coordinator prioritizes and executes a wide variety of short and long-term tasks on a regular basis and provides direct support to market management & operational leadership while provides a wide cast net to the team. This person is extremely friendly and positive, organized, and thorough.  The Administrative Coordinator is timely, consistent, reliable, and enjoys working both independently and as part of a team. This person can listen and accurately follow directions and possess an energetic “get it done” attitude. 


    • Assist management with ongoing projects as assigned, balancing short and long-term deadlines
    • Answer phone calls and take detailed messages - naturally friendly, outgoing, confident, extroverted
    • Welcome our guests, sign them in/out, escort them into conference rooms - has an instinctually hospitable nature
    • Write and distribute email, correspondence memos, letters, faxes and forms
    • Ensure efficient and smooth day-to-day operation of facility
    • Maintain various logs and files including visitor logs, vendor contacts, missed punches, vehicle maintenance, training, security equipment
    • Sign for, schedule and accept deliveries, ensure accuracy of orders
    • Create detailed, accurate calendar appointments for management and internal meetings on shared calendars
    • Perform daily, weekly and monthly security checklists
    • Maintain supply inventory and keep all areas stocked on a regular basis (paper goods, printing areas, groceries, restrooms and dry storage)
    • Keep common areas clean and tidy, including reception, meeting rooms, and kitchen
    • Facilitate group lunch set-up and light trash removal
    • Light data entry and proofreading/polishing internal and external documents
    • Creation of Power Points and/ or reports for distribution
    • Provide general support to visitors and act as the point of contact for internal and external clients
    • Submit and reconcile expenses to include blue bird reports and petty cash
    • Any other task as assigned


    • 2 years’ experience in an administrative role
    • Excellent professional verbal and written communication skills
    • Capacity to multi-task and stay organized in a fast-paced environment
    • Proven ability to work within a team environment and support colleagues
    • Hospitality experience is a plus
    • Understands and complies with the rules, regulations, policies, and procedures of GTI
    • Demonstrates ability to self-motivate and innovate
    • Ability to use initiative and independent judgment appropriately while not overstepping chain of command
    • Ability to establish and maintain effective working relationships with all employees
    • Basic math & collaboration skills, problem solving/analysis, decision making, communication & teamwork proficiency, discretion
    • Organizational & presentation skills, leadership
    • Understanding & adhering to applicable state and regulations as they pertain to the industry, safety regulations, local municipal codes and organizational rules, regulations, directives and standard operating procedures
    • Ability to use standard office equipment, computer equipment and software, performance management, spreadsheet applications and email

Additional Requirements

    • Must pass any and all required background checks
    • Must be and remain compliant with all legal or company regulations for working in the industry
    • Must possess valid driver’s license
    • Must be a minimum of 21 years of age
    • Must be approved by the D.O.A. to receive an Agent badge
At GTI we believe that our corporate community should be a reflection of the communities we serve. We are dedicated to fostering an inclusive culture that celebrates diversity across race, sex, age, gender identity, sexual orientation, disability, nationality, religion, experience, and thought—not only because it is right, but because it makes us better. Our mission—the right to wellness—informs our commitment to champion economic opportunities in communities disproportionately affected by the war on drugs through employment and community involvement. GTI is proud to be an equal opportunity workplace.

We can't wait to meet you.