Administrative Coordinator

Chicago, IL (HQ)
Corporate – Operations
Full-time / Non-exempt
About Green Thumb Industries:
Green Thumb Industries (GTI), a national cannabis consumer packaged goods company and retailer, is dedicated to providing dignified access to cannabis while giving back to the communities in which they serve. GTI manufactures and distributes a portfolio of branded cannabis products including Rythm, Dogwalkers, The Feel Collection, incredibles and Beboe, among others. The company also owns and operates rapidly growing national retail cannabis stores called Rise™ and Essence. Headquartered in Chicago, Illinois, GTI has 13 manufacturing facilities, licenses for 95 retail locations and operations across 12 U.S. markets. Established in 2014, GTI employs approximately 1,200 people and serves thousands of patients and customers each year. GTI was named a Best Workplace 2018 by Crain’s Chicago Business.  More information is available at GTIgrows.com.


The Role 
Have you ever been told that your smile brightened someone’s day? Do you take pride in remembering faces, names, and even fun facts of people that you’ve only met once? Are you oddly proud of your extreme organization system for your e-mail app on your phone, closet or dressers, or even your calendar? We are looking for someone who prides themselves in these areas and can bring their skills to support the overall GTI team.

Our team is experiencing tremendous growth and in search of an Administrative Assistant. This role is critical to keeping our leaders punctual, organized and efficient, in addition to playing an overall support for the entire office. You are instinctively hospitable, and you beam with positive energy. You have impeccable attention to detail, an unquestionable work ethic and without fail, a high degree of integrity, professionalism and confidentiality. No job is too big or too small. We mean that literally, sometimes you'll be running to grab pizzas for a surprise lunch...all with a smile on your face. We are looking for that special someone to complement the administrative team and bring a team player attitude.

Core Responsibilities

    • Collaborate and communicate effectively with Administrative Team which includes Executive Assistant(s), Office Manager, and Receptionist
    • Balance multiple tasks while improving the efficiency of our Leadership Team
    • Provide detailed and timely calendar management to three leaders at GTI including the SVP of Operations, Chief Financial Officer (CFO) and Chief People Officer (CPO)
    • Proactively identify and anticipate scheduling, functional needs, action/follow-up items, priorities and planning
    • Coordinate all travel arrangements: booking flights, arranging applicable transportation, lodging and meeting accommodations, both international and domestic
    • Perform data entry and general expense management
    • Event and meeting planning, create and distribute agendas, take notes and provide follow-up as requested
    • Prepare background materials for every meeting on a timely basis
    • Develop strong working relationships and communication with various levels and locations of the organization
    • Perform additional administrative duties as requested, including personal assistant requests, with a smile on your face
    • Handle a high volume of confidential and sensitive information with the utmost professionalism and maintain confidentiality of all information

General Office Support

    • Arrange for lunch daily and facilitate catering when necessary, including setting up and light trash removal
    • Assume front desk and receptionist responsibilities as necessary
    • Welcome our guests, sign them in/out, escort them to conference rooms - has an instinctively hospitable nature
    • Answer phone calls and record detailed messages
    • Sign for, schedule and accept deliveries, ensure accuracy of orders
    • Assist in keeping common areas clean and tidy, including reception, meeting rooms and kitchen
    • Maintain daily conference room inventory
    • Additional responsibilities as assigned

Qualifications

    • Bachelor’s Degree preferred
    • 2+ years of experience in an administrative role, experience supporting Senior leaders preferred
    • Strong working knowledge of Microsoft Office (Excel, Word, PowerPoint & Outlook); experience with Expensify or an expense management system is a plus
    • Highly motivated, self-directed, innovative and able to work independently or among teams with keen judgement, common sense and resourcefulness
    • Excellent organizational and multi-tasking skills with commitment to quality work
    • Incredible attention to detail (in fact, include the following statement in your cover letter: “I’m excited to elevate the Administrative Team”)
    • Adapts and thrives in a demanding and fast-paced environment, including flexible and/or extended hours, as needed
    • Superior communication and interpersonal skills (verbal, non-verbal, written), with the ability to build relationships at all levels, both internally and externally
    • Exceptional customer service and “high touch” capabilities with exemplary follow-through
    • Energetic, empathetic, and open-minded with an infectious positive attitude
    • Understands and complies with the rules, regulations, policies, and procedures of GTI and the cannabis industry
    • Consistently operates with a high level of professionalism and integrity, including dealing with confidential information
    • Ability to anticipate needs, find alternative solutions and be proactive in achieving desired outcomes
    • Strong project management skills, including the ability to prioritize and manage multiple projects
At GTI we believe that our corporate community should be a reflection of the communities we serve. We are dedicated to fostering an inclusive culture that celebrates diversity across race, sex, age, gender identity, sexual orientation, disability, nationality, religion, experience, and thought—not only because it is right, but because it makes us better. Our mission—the right to wellness—informs our commitment to champion economic opportunities in communities disproportionately affected by the war on drugs through employment and community involvement. GTI is proud to be an equal opportunity workplace.

We can't wait to meet you.