Associate Director of US Admissions
Admissions, Oakland, CA
Admissions – Associate Director of US Admissions /
Full-time /
Hybrid
Description:
The Associate Director of Upper School Admissions is an integral part of the team that directs the admissions process for families interested in applying to Head-Royce School for grades 9-12 (Upper School - currently ~420 students, and growing by 15 students a year for ten years), and manages retention programming for our current Middle School families (grades 7-8). The person in this role counsels prospective families through the admissions process, which begins with the family’s initial contact with Head-Royce through the admission decision and, ultimately, through enrollment. This includes advancing the school mission, promoting strategic priorities, and supporting the School’s reputation in the larger community.
Duties and Responsibilities:
The Associate Director of Upper School Admissions helps guide the admissions practices that encourage rising ninth- through twelfth-grade families to consider Head-Royce, determine students’ eligibility for admission, and encourage accepted families to enroll. The Associate Director is also part of the admissions team that ensures information about Head-Royce, including the school’s mission, is appropriately and accurately represented to the community at-large. This position will be responsible for growing the Upper School annually.
Responsibilities
- Family visits and tours: Coordinate all aspects of family visits to Head-Royce. This includes, but is not limited to: group tours, individual family visits, and Upper School open houses.
- Interview Days: Coordinate all aspects of the Upper School Interview Days that serve to determine appropriate students and families for Head-Royce.
- Upper School Admissions Committee: The Associate Director is an integral part of the Upper School admissions committees and attends all meetings. In addition, the Associate Director helps organize (with the Director of Enrollment Management) meeting schedules, presentations of data, and admissions decisions.
- Other Duties: Work with daily operations support staff to evaluate, update, and provide quality control over admission print information and online application forms. Track the stages of admission folder completion, including communication with families. Work with the admissions team to plan tours and open houses. Attend and assist in organizing all K-12 open houses. Provide support for and/or supervise short-term projects necessary to the success of the Admission Office.
Skills
- Work within a professional community that expects collegiality and open communication
- Ability to maintain confidentiality and discretion
- Strong background and training in cultural competency
- Proficiency with admissions databases (Ravenna, Blackbaud, and Excel/Sheets)
- Excellent public speaking, telephone, and writing skills
- Self-motivated, flexible, willing to work beyond traditional office hours, including evening and weekend events
Qualifications
- Minimum of a Bachelor’s Degree required.
- Master’s degree preferred.
- 3-5 years of admissions experience in independent schools or in a college/university setting required.
- 2+ years of financial aid experience preferred.
$100,000 - $120,000 a year
Other Considerations:
Location: Oakland, California
Travel: Schools in area/Conferences
Education: Bachelor’s degree required
Start Date: July 1, 2025
Website: headroyce.org
To Apply
