Grants Manager
Pittsburgh, PA
Marketing and Development /
Full-time /
Hybrid
Hello Neighbor is seeking a proactive and highly organized Grants Manager to join our team. This role is essential to sustaining and expanding our impact by managing a portfolio of federal and private grants. The Grants Manager will oversee the full grant lifecycle—from researching and identifying funding opportunities to drafting proposals, submitting applications, and managing reporting timelines. They will also maintain an accurate grants calendar, track deadlines, and ensure timely submissions.
The ideal candidate is a strong writer with experience in grant writing, reporting, and data management. They are tech-savvy, detail-oriented, and capable of coordinating cross-functional input. A background in program evaluation and/or database administration is a plus, as is familiarity with the nonprofit funding landscape.
Founded in 2017, Hello Neighbor empowers refugees and immigrants through community connections, helping them move from arrival to belonging with dignity, cultural sensitivity, and meaningful support. Our work is organized across three departments—Education & Community Empowerment, Health & Stabilization, and Employment—each running programs designed to meet the unique needs of the communities we serve. In addition to our local work, we lead a National Network of grassroots organizations across the U.S., united by a shared commitment to supporting refugee and immigrant families and inspiring long-term change.
Reports To: Development Supervisor
Key Responsibilities
- Research and identify grant opportunities from foundations, corporations, government agencies, and other funding sources.
- Assess alignment between funding opportunities and Hello Neighbor’s mission, programs, and strategic priorities.
- Maintain a centralized database of grant prospects, deadlines, and application guidelines.
- Collaborate with program and development staff to prepare and submit high-quality grant proposals, including narratives, budgets, timelines, and evaluation plans.
- Coordinate with non-program departments to ensure proposals align with organizational goals and fundraising strategy.
- Track proposal statuses and maintain complete and accurate application records.
- Oversee the full lifecycle of awarded grants, including agreements, deliverables, deadlines, and funder communications.
- Maintain and regularly update a grants calendar and dashboard to monitor active, pending, and prospective opportunities.
- Work with program staff to gather data and submit timely, accurate funder reports.
- Stay informed on requirements for government grant submissions and contracts at the federal, state, and local levels.
- Maintain accurate grant records in Salesforce, ensuring data consistency and integrity.
- Develop and enforce data entry protocols and standardized fields for grant tracking.
- Generate customized reports and dashboards to monitor grant performance.
- Join supervision and staff meetings to support team coordination and learning.
- Follow our confidentiality policies and handle sensitive information responsibly.
- Carry out other duties as assigned, in line with the role’s purpose and goals.
Grant Research & Identification
Grant Proposal Development
Grant Management & Compliance
Salesforce Data Management
General Responsibilities
Preferred Qualifications
- 3+ years of experience in grant writing and/or grant management.
- Strong organizational skills and proficiency with data management, program evaluation, and digital tools (e.g., Notion, Google Sheets, Salesforce, or similar).
- Skilled at managing competing priorities and meeting deadlines efficiently.
- Comfortable collaborating with cross-functional teams in a compassionate and professional manner.
- Committed to equity and aligned with Hello Neighbor’s mission and core values.
About You
- We’re looking for someone who is proactive, mission-driven, and energized by the opportunity to support refugee and immigrant communities through grant work. The ideal candidate brings a mix of technical skills and personal qualities that reflect Hello Neighbor’s values and culture.
- Are motivated, organized, and able to manage multiple tasks and deadlines independently and collaboratively.
- Have excellent writing, communication, and time management skills.
- Show initiative, adaptability, and a willingness to work in a fast-paced, team-oriented environment.
- Demonstrate cultural sensitivity and the ability to work respectfully with people from diverse backgrounds.
- Are passionate about community building and refugee and immigrant rights.
- Have lived migration experience and/or fluency in additional languages (a plus).
You’ll thrive in this role if you:
Additional Details
- Employment Type: Full-Time (9am–5pm) | Non-Exempt
- Work Schedule: Hybrid – In-office Tuesday to Thursday
- Location: Larimer, Pittsburgh, PA
- Compensation: $23.75–$24.10/hour
- Comprehensive benefits package includes: medical/dental/vision insurance for employees and dependents (75% employer-paid), generous PTO policies, paid holidays, and participation in employer-sponsored retirement savings with employer match (after 12 months of employment).
Equal Opportunity Employer
At Hello Neighbor, we believe diversity strengthens our team and deepens our impact. We are proud to be an equal opportunity employer and welcome applicants of all backgrounds. We do not discriminate based on race, ethnicity, religion, sex, national origin, age, disability, gender identity, sexual orientation, marital status, veteran status, or any other protected characteristic. We also consider qualified applicants with criminal histories, in accordance with legal requirements. If you require accommodations during the application process, please let us know.
All Applications Welcome
Data shows that women more frequently do not apply to a job because they don’t feel that they meet all of the qualifications listed. Our job descriptions are general overviews, not a mandatory comprehensive list. If you feel passionate about our efforts and believe that you have the skills to contribute to the growth of our organization, we want to hear from you!
