AP Lead
Hot Topic HQ - City of Industry, California
Finance & Accounting – Accounting /
Full-time /
Hybrid
Paying da bills. If you’ve done Accounts Payable, you know there’s so much more that goes into it than just cutting a check or scheduling a payment. The Accounts Payable (AP) Lead plays a critical role in ensuring the timely and accurate processing of invoices and payments in a fast-paced retail environment. This role supports the AP staff in day-to-day operations, enforces company policies, ensures compliance with internal controls, and supports continuous process improvements.
WHAT YOU'LL DO
- Assists in reviewing payments to ensure vendors are paid accurately according to the agreed-upon terms.
- Responsible for accounting for prepayments.
- Performs timely due diligence for new vendors in vendor on-boarding process, as needed. Maintains vendor relationships and resolves vendor disputes.
- Acts as the department’s subject matter expert for print-on-demand vendor and dropship vendor inquiries.
- Monitors and resolves discrepancies related to purchase orders, receipts and vendor invoices.
- Assists with the preparation of accruals and account reconciliations for month-end close and annual year-end close. Assists with the review of accounts reconciliations as necessary.
- Responsible for maintaining and documenting department procedures narrative/documentation and training manuals (SOPs) for areas of responsibility.
- Assists with new/existing associate training. Troubleshoots issues with staff; develops problem-solving capabilities with team members.
- Acts as a back-up to the Supervisor of Accounts Payable for the Damage and Freight uploads and the Distribution Center Chargeback uploads. Includes being the back-up for month-end close and annual year-end accruals as necessary. Acts as a back-up on other A/P areas as needed.
- Supports automation initiatives and ERP system upgrades.
- Supports internal/external audits and reviews as needed.
- Ensures proper controls and procedures are adhered to, and all Sarbanes-Oxley required controls are correctly performed.
- Identifies areas of opportunity for process improvement and recommends solutions.
- Performs other job duties as needed.
WHAT YOU'LL NEED
- High school diploma required; associates degree preferred.
- 3-5 years of accounts payable experience with at least 1 year in a lead role.
- Solid understanding of accounts payable processing.
- Experience in a high-volume retail or multi-location environment is highly desirable.
- Proficiency in Excel (pivot tables, lookups, etc.) required.
- Comfortable with professionally facilitating meetings and communicating one-on-one with vendors to resolve issues.
- Illustrates a dedication to meeting requirements of internal and external customers, responding to all customer requests promptly and thoroughly.
- Excellent organizational skills and attention to detail.
- Is accountable for results, approaches obstacles proactively and looks for ways to resolve problems and issues.
$20 - $24 an hour
Please note the pay range for this position starts as listed in the job posting, but other factors such as an individual’s education, location, meeting the minimum job requirements for the role, training, and experience, will determine the final salary for potential new hires.
