Executive Assistant

Remote
Administration /
Full-time /
Remote
About the Center for Humane Technology (CHT)

CHT's mission is to realign technology with humanity's best interests. We are dedicated to leading a comprehensive shift toward technology that strengthens our well-being, global democratic functioning, and shared information environment. Through our work we build shared understanding, drive coordinated solutions, and empower leaders to act. 

Learn more at humanetech.com/who-we-are.

POSITION OVERVIEW

Daniel Barcay is the Executive Director of the Center for Humane Technology. As ED,  Daniel oversees the organization's mission, vision, strategic plans, fundraising, impact, board relations, and manages internal stakeholders across Content, Policy, and Operations. 

CHT is looking for a seasoned full-time Executive Assistant  to amplify Daniel’s work across the organization. If you’re organized, detail-oriented, and passionate about making the world a better place, we’d love to meet you.

Listen to our Executive Director describe this role in a short video intro here.

Key Responsibilities

    • Project management: help Daniel steer the ship and stay on top of all priorities across multiple projects
    • Inbox management: prioritize and triage Daniel’s inbox, write emails and draft documents from dictated voice memos, stay on top of correspondence
    • CRM and record management: capture relationships, meeting notes, expenses, and updates
    • Meeting management: create briefs, set agendas, take notes, and capture next steps
    • Calendar management and scheduling
    • Board meeting preparation 
    • Travel arrangements
    • Special projects as assigned

Requirements

    • 5+ years of prior experience as an Executive Assistant managing c-level executives, especially in a fast-moving startup environment
    • An authentic, friendly, concise email writing voice with executive presence
    • Organized, detail-oriented, proficient in project management, passionate about managing many moving pieces in a rapidly changing environment
    • Fluent in open communication, empathy, and emotional intelligence
    • Ask great questions, show curiosity, and have an eagerness to learn quickly
    • A proactive problem solver who can take initiative and implement solutions for improvement
    • Comfortable working with software systems: setting up and updating CRMs, collaborating on Google Drive, Notion, Dropbox, Hubspot, Slack, and Signal
    • Be available and responsive during Pacific Coast working hours (within 15 minutes for text, within 2 hours for email), with flexibility during certain sprint times to respond to high-priority messages during weekends

Reporting and Collaboration

    • This role will report to CHT’s Executive Director, Daniel Barcay.
$80,000 - $110,000 a year
Employment Details

Terms: Full-time permanent role with 90 day trial period.
Compensation and Benefits:  $80,000 - $110,000 annual salary (depending on experience level.)
Generous paid time off.
Medical, dental, and vision insurance.
401K with 4% matching.
Location: Remote work is possible on Pacific Time working hours.
CHT encourages individuals of all learning styles, ethnic, racial, and socioeconomic backgrounds to apply for this position. Additionally, research has shown that women and people of color are less likely to apply for roles unless they believe they meet all of the qualifications. We encourage you to apply, even if you don’t believe you meet every one of our qualifications described as we are committed to maximizing the diversity of our organization, as we want to engage all those who can contribute to supporting this work.

CHT is an equal opportunity employer and considers all applications without regard to race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, physical or mental disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, stalking, or any other characteristics protected by federal, state or local law or that of persons with whom that individual associates, or any other legally protected characteristics.