Payroll Specialist
Medford, MA
Operations – Payroll /
Full-Time /
Hybrid
POSITION SUMMARY:
The Payroll Specialist is responsible for the accurate and timely submission of payroll information. The role includes the following: processing payroll, taxation forms, maintaining employee data, handling payroll questions about payments to ensure employees are compensated correctly and on time, and completing any other tasks necessary for monitoring and processing Innovive’s payroll process. The Payroll Specialist is also responsible for providing mentorship, cross-training, and guidance to the Payroll Coordinator(s) as needed.
What you'll do:
- Processes weekly payroll for hourly and salary employees, including applicable payroll deductions for taxes and benefits, timely and accurately.
- Reviews timecard data for completion and compliance with state, local, and company-level work rules and supervisory approval
- Answers incoming telephone calls and responds in a timely manner to any payroll-related questions or concerns employees might have.
- Reviews, calculates, and processes monthly travel mileage reimbursement for all traveling clinicians.
- Enters, maintains, and processes information in the payroll system (Dayforce); such as employee’s hourly rates, salaries, bonuses or other compensation, time worked, paid time off (PTO), paid leave and holidays, deductions and tax withholding, and other pay-related information.
- Processes additional earnings such as bonuses, on-call pay, and differentials and key on Excel spreadsheet for inclusion in payroll.
- Partners with the People Operations team to ensure accurate management of employee payroll including onboarding, status changes, terminations, employment verifications, unemployment forms, benefit deductions, etc.
- Identifies and escalates payroll or employee issues to the Payroll Manager, VP of FP&A, and/or VP of People Operations.
- Completes all payroll reports for the management team and forwards in a timely manner.
- Maintains full understanding of Clinical compensation model which includes quota and over quota points and per diem rates based on clinical position.
- Assists in the review of quarterly payroll reports and year-end activities including W2s and ACA reporting.
- Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
- Stays updated on the latest payroll and tax regulations and provides recommendations for changes and best practices for company processes.
- Identifies and recommends updates to payroll processing software, systems, and procedures.
- Assists in documenting Payroll processes and procedures.
- Maintains confidentiality of all client and employee information.
- Performs job in compliance with agency policies and procedures and applicable laws; communicates necessary information to supervisor and management staff to assure accuracy of data and coordination of agency functions.
- Performs other duties as assigned.
What you need:
- Bachelor’s degree in accounting, Business Administration, Human Resources, or related field or equivalent in related work experience
- 7+years of payroll processing experience in a multi-entity environment
- Advanced Excel experience (vlookup, pivot tables, etc.)
- In-depth knowledge of federal and state labor laws, payroll principles, and regulations with a focus on Massachusetts. Multi-state knowledge preferred.
- Computer literate for functions of data entry and basic word processing
- Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) a plus
- Prior experience with Dayforce payroll platform
PREFERRED EDUCATION AND EXPERIENCE:
We believe our employees are our greatest asset! What we offer:
- Competitive salary based on experience
- Comprehensive benefits package includes medical, dental, vision, disability, and life insurance
- 24 days of paid time off
- Paid Company Holidays
- 401k with company match
- Dayforce Wallet - voluntary benefit that gives you access to earned pay
- Wellness program
- Tuition reimbursement
- Excellent career growth opportunities
$31.25 - $36.06 an hour
Innovive Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
