Payroll Administrator
Philadelphia PA (Center City HQ)
People Team /
Full Time /
On-site
Insomnia Cookies is on a journey to become the most imaginative sweet indulgence brand in the world. We are seeking a new Payroll Administrator to coordinate all aspects of payroll processing and timecard administration for 4000+ employees located at 275 locations in 40+ states and in Canada. This role is based out of our office in Center City Philadelphia and reports directly to our Director of Payroll & HRIS.
Sweet Position Perks:
• 4 day work week!! (yupp, we get every Friday off)
• A competitive base salary plus annual bonus compensation package
• Enrollment in our Cookie Jar deferred compensation program
• Excellent comprehensive benefits coverage that includes medical, dental, vision, prescription plans and pet insurance
• 401K with contribution match
• Paid vacation plus 2 Insomnia Cookies personal wellness days
Job Responsibilities:
- Ensure the timely and accurate processing of regular payroll in accordance with all applicable laws, regulations, and company policies and procedures.
- Process weekly (nonexempt) and bi-weekly (exempt & nonexempt) payroll cycles in a multi-state environment including auditing time import files, balancing payroll, and researching discrepancies.
- Process off-cycle payments for immediate state terminations.
- Assist with audits as needed.
- Quickly resolve issues when they arise, address the root cause, and recommend mitigation plans to build business resilience.
- Administer wage garnishments/levies.
- Work with People team on payroll-related administration of 401(k) and benefits plans.
- Participate in cross functional projects as needed.
Desired Skills & Experience:
- 4+ years of payroll processing experience with at least 2 years of processing experience in a company of at least 3000 employees.
- Knowledge of US & Canadian payroll regulations and reporting requirements, including multi-state payroll experience.
- Experience with UKG Pro (Ultipro) payroll processing software and Kronos Dimensions Time & Attendance systems preferred.
- Proficient with Microsoft Office: Word, PowerPoint, and Excel.
- Strong analytical and problem-solving skills, including the ability to read, interpret and comprehend data.
- Ability to deal with confidential and sensitive materials and maintain high level of integrity.
- Excellent communication skills, both verbal and written.
- A positive attitude and the desire to join a collaborative team and have an impact at a fast-growing company!
About us:
Insomnia Cookies was founded in a college dorm room by then-student, Seth Berkowitz. Fast forward 20 years and so. many. cookies. later, our innovative bakery + delivery concept has become a cult brand known for its rabid following of cookie lovers who crave Insomnia’s warm, delicious delivery all day and late into the night. With an expanding footprint of over 270 stores globally, an experiential, “sweet-easy” concept as the brand’s flagship in Philadelphia, Pa. (where Insomnia Cookies is headquartered), and a rapidly-growing nationwide shipping and gifting portfolio... Insomnia Cookies is revolutionizing the cookie game by truly "Imagining What’s Possible"!
