Executive/Office Admin

Downtown Toronto
Intelliware Team /
Full Time Permanent /
Intelliware is a custom software, product development and technology consulting company headquartered in Toronto, Canada and we’re looking to hire for an Executive/Office Admin to join our team. The successful candidate will help keep our office running smoothly and work with Leadership, Shared Services, and project teams to facilitate day-to-day operations within the organization.

Our office is conveniently located downtown Toronto at University Ave and Adelaide St W.

Key Responsibilities & Accountabilities:

    • Office point of contact for leadership, employees, clients, and other external partners
    • Assist with internal cross-company communication
    • Manage vendors and office inventory including keeping kitchen and pantry stocked
    • Manage office logistics including shipping/handling office equipment
    • Greet and welcome guests
    • Manage information flow in a timely and accurate manner
    • Manage leadership calendars and coordinate meetings
    • Assist People Team with recruiting/onboarding activities
    • Assist Marketing Team with internal/external communications
    • Assist Health & Safety Team by facilitating meetings, taking notes, office safety checks and follow-up processes for safety and compliance
    • Research and prepare ad hoc reports 

‘Must Have’ Skills/Experience:

    • Work experience as an Office Admin/Receptionist, Executive Assistant, or similar role
    • Excellent communication and interpersonal skills
    • Advanced MS Office knowledge including Outlook
    • Proven time-management and organizational skills with an attention to detail
    • Professional demeanour and strong customer-service focus
    • Discretion and confidentiality
For more info on Intelliware, check out our Careers Page and Instagram.

Intelliware is committed to diversity in the workplace. We are an inclusive employer and welcome and encourage applications from all qualified candidates. Applicants’ needs will be accommodated during our recruitment and selection process so please advise us if you require accommodation.