Executive Assistant
New York
Sales /
Full-Time /
Our mission:
Every 7 seconds a worker is injured. The human and economic cost of workplace injuries around the world is $250 billion per year. At Intenseye, we believe that the health and safety of workers is non-negotiable.
Intenseye is a truly disruptive employee health and safety (EHS) SaaS platform powered by cutting-edge AI. Using existing cameras, Intenseye’s AI empowers EHS leaders at Global Enterprises to “see the unseen” hazards and take corrective actions through 24/7 real-time leading indicator data flow. Currently, Intenseye AI protects 100,000+ employees in 25+ countries.
Join Intenseye on the Journey to Zero!
We are seeking our first Executive Assistant to support our CEO / Co-Founder! We are seeking who enjoys working in a constantly changing environment and streamlining a hectic day. In this critical role, you will be working in a dynamic, start-up environment that will require you to interact and collaborate with the global team. You will be working in a fast-paced, creative environment with passionate team members who are focused on quality and execution.
Intenseye is using AI to solve major Health & Safety issues for our customers. We have a proven product and market fit and are already closing enterprise customers.
Now is an incredibly exciting time to join our growing NYC team!
The Role:
- Proactively manage complex calendars and travel agendas
- Manage team meetings (scheduling, attendee management, agenda creation, note-taking)
- Plan and execute events for a global team (off-sites, all-hands, team events, org-wide events, celebrations, etc.)
- Confident in designing and editing presentations, contracts and associated documents
- Create expense reports and manage event budgets
- Collaborate with other key stakeholders in NYC and Istanbul
- Project management
- Communication (draft internal communications and announcements, edit documents for accuracy and clarity, create or edit presentations, send internal and external email communications) on behalf of the CEO.
- Proactively manage office space
- Track deadlines, action items and key deliverables for leadership team
- Problem solve complex, business-wide administrative issues
Sound like you?
- Experience in a fast-paced startup + experience supporting a CEO is a plus
- 3+ years of experience as an Executive Assistant
- Experience with executive level calendar management
- Experience with domestic and/or international travel coordination
- Experience with G-Suite/Slack
- 3+ years of experience assisting multiple Executives in a corporate environment (complex calendar management, meeting coordination, travel coordination, event planning, etc.)
- Demonstrated ability to organize, multi-task, and problem solve issues while managing competing priorities and commitments to deadlines
- Experience working at an international scale for a large, tech, and/or start-up company
- High levels of integrity and discretion
- Proven track record demonstrating ability to work effectively with minimal supervision.
- A terrific work ethic and positive, get-it-done attitude
- Works well under pressure
- Ability to quickly learn organizational structure and the objectives of the team
- BA/BS Degree, or a HS Diploma
- Good sense of humour!
What we offer:
- Great Salary, Health Benefits and Equity in a fast-growing business
- Flexibility on work location and hours but ideally in our NYC office as much as possible
- Play a key role in growth of the company
- Saving lives and changing the industry with AI-powered health and safety!
Equal Employment Opportunity statement (EEO)
Intenseye is committed to a policy of equal employment opportunity. We recruit, employ, train, compensate, and promote without regard to race, color, age, sex, ancestry, marital status, religion, national origin, physical or mental disability, sexual orientation, gender identity, medical condition, pregnancy, veteran status, genetic information or any other classification protected by state or federal law.
