Executive Assistant & NYC Office Manager
New York, NY
G&A /
Full Time /
On-site
InvestorFlow is the only company of its kind to deliver industry specialized CRM, built on Salesforce, and digital portals to help alternative asset firms find opportunities, create and manage relationships, and turn relationship insights into action with increased productivity and transparency.
InvestorFlow is seeking an experienced and highly organized Executive Assistant and Office Manager to oversee the day-to-day operations of our office in New York City and act as an Executive Assistant to our New York based CTO. The ideal candidate will be a proactive and detail-oriented professional with excellent communication and leadership skills.
You Will:
- Manage employee, guest, client, and vendor access to the building
- Track and manage shared resources (conference rooms, av equipment, etc.)
- Ensure a clean, safe, and organized working environment.
- Manage event planning and coordination
- Liaise with building management for maintenance and repairs.
- Create and manage task lists (vendor and partner follow ups)
- Book travel and accommodations
- Schedule and coordinate meetings, appointments, and events for the CTO.
- Act as a liaison between the CTO and internal/external stakeholders.
- Arrange travel plans, accommodations, and itineraries for the CTO.
- Prepare travel expense reports and ensure timely reimbursement.
- Manage and organize confidential information with discretion.
- Collaborate with other team members to ensure project timelines are met.
You Have:
- 3-5+ years of experience as an Executive Assistant or Office Manager.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficient in Microsoft Office Suite.
- Effective, organizational, problem solving communication and interpersonal skills.
- A team-oriented philosophy and a commitment to supporting others.
- Impeccable attention to details.
- Ability to deliver results with minimal supervision.
- Ability to work regularly in our midtown NYC office.
$60,000 - $100,000 a year
This salary range is based on the national average and will be commensurate with factors such as experience and alignment.
InvestorFlow is an investor and deal engagement platform that prioritizes intelligent digital experiences, productivity, and engagement. Our cloud-native platform integrates deal flow management, fundraising, reporting, and investor services. We are proud to serve over 175 clients, including 25 of the top 50 alternative asset managers, managing more than $6 trillion in assets, 750 funds, and 90,000 LPs. Headquartered in Menlo Park, California, we are committed to driving innovation and inclusivity in the financial industry. To learn more about our company, please visit www.investorflow.com.
