Office Assistant - Muriel (Kaka'ako) P/T 8:00A - 2:00P

BEFORE you click the blue button above, please follow these steps.
1. CLICK HERE to download the application form
2. Save form to your desktop. At the top left of your screen, choose FILE --> SAVE PAGE AS --> then name and save the document to your computer.
3. Complete the form and be sure to save your changes using the yellow button at the right of the document! SAVE AGAIN!

When your application form is complete and ready for submission, then use the blue "Apply for this Job" button to complete online portion. You will be asked to then attach your saved form.

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 The School Office Assistant reports to the Center Director and is responsible for supporting all administrative functions at the school.

Responsible, under the supervision of the Center Director, to serve as the school's first line representative to both internal and external customers through either the phone or in person; may assist with school tours; assists with the distribution of fundraiser tickets and other functions in support of the school’s fundraiser; performs data entry functions including input of child/family data in the centralized student management database, maintaining spreadsheets and Work documents as needed; provides clerical support including filling out forms and filing of paperwork for the Center; accepts deliveries for the school; sorts and distributes incoming mail; inventories school supplies and materials; places orders for school supplies/material requests after obtaining approval of price quotes and specifications from catalogs and suppliers;  monitors supply and generates photocopies of registration materials as needed; maintains copier and fax machines; and assists with other functions in support of the school.

This is a Part-Time position (30 hours a week). The shift is from 8:00 AM to 2:00 PM.


Office Assistant Job Functions

    • School Reception
    • Greets all visitors with direct eye contact and a smile; advises respective administrative personnel of the visitor's arrival and business.
    • Answers all calls by the third ring and manages multi-line phone.
    • Screens and/or directs incoming calls to the appropriate party or voice mail (or relays written messages to respective administrative personnel).
    • Assists the Center Director with school tours.
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    • School Administration
    • Manages wait list and registration materials.
    • Assists the Center Director with the distribution of fundraiser tickets and other functions in support of the school’s fundraiser.
    • Compiles the school’s supply and material orders, inventories supply closets, researches cost comparisons, and places orders or shops for supplies with the approved companies.
    • Reproduces school forms as needed.
    • Maintains the First Aid supplies/equipment inventory by timely notifying the CD in writing of the need to re-order and refills the CD's office and classroom kits, as needed.
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    • Center Director Support
    • Assists the Center Director in keeping student health and social service (developmental assessments, family history, etc.) records current.
    • Enters data from enrollment forms into the centralized student management database.  Assists the Center Director with other computer support such as entering/updating Word documents or Excel spreadsheets.
    • Provides clerical support including, but not limited to, filling out forms, sending faxes, filing of paperwork, etc. for the Center.
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    • Mail and Deliveries
    • Accepts deliveries addressed to the Center; passes the receipt slip to the Center Director.
    • Sorts and distributes incoming mail, e.g. post office and internal mail "Ponies".
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    • MARGINAL FUNCTIONS
    • Distributes, collects and checks the USDA Annual Enrollment Survey forms in October.
    • Performs other duties as assigned.

Candidates must live on island. Relocation is not provided.

BEFORE you click the blue button above, please follow these steps.
1. CLICK HERE to download the application form
2. Save form to your desktop. At the top left of your screen, choose FILE --> SAVE PAGE AS --> then name and save the document to your computer.
3. Complete the form and be sure to save your changes using the yellow button at the right of the document! SAVE AGAIN!

When your application form is complete and ready for submission, then use the blue "Apply for this Job" button to complete online portion. You will be asked to then attach your saved form.