School Operations Coordinator

Los Angeles, CA
School Support – Operations
Full-Time 2019-2020 School Year
The Mission

KIPP LA Public Schools is a non-profit organization that operates free, open-enrollment, college-preparatory public charter schools serving students in South, Southeast, and East Los Angeles. KIPP LA’s mission is to teach the academic skills, foster the intellectual habits, and cultivate the character traits needed for our students to thrive in school, college, and life. Through the success of our students, KIPP LA's team and family will serve as a model of excellence and collaborate with others to raise the quality of education in Los Angeles.

KIPP LA currently operates 17 schools and serves approximately 7,200 students. Our team is expanding rapidly; over the next five years, we will more than double the number of students we serve.

The Opportunity

    • KIPP LA Schools is seeking a School Operations Coordinator for the 2019-2020 school year.  The School Office Coordinator will support the school operations team in the day-to-day operations
    • They will have a significant role in creating and implementing policies, systems, and procedures
    • They will establish a school culture centered on our core values and ensure our students climb the mountain to and through college

School Systems

    • Provide logistical support and coordination for field trips and end of year field lessons
    • Be first responder to teacher calls for support in the classroom
    • Support planning and execution of school-wide events and fundraisers
    • Coordinate purchasing for materials and services (e.g., field trips, uniforms, office supplies, and teacher supplies) as assigned by Business Operations Manager
    • Ensures materials are distributed to the correct person in a timely manner
    • Support the School Nutrition Program when needed (e.g. meal application entry, monthly meal calendar submission, daily meal count reporting, monthly compliance documentation submission, and meal balance collection)
    • Support student health services when needed (e.g. administer basic first aid, maintain medication authorization forms and distribute medication, maintain injury reports, and contact parents as necessary)
    • Reports major injuries, head injuries and other school incidents to School Business Operations Manager
    • Supports daily attendance procedures and works with the Registrar to ensure the accuracy of students’ daily attendance
    • Supports the goal of achieving a high ADA by communicating attendance expectations to families and assisting in other activities
    • Supports all school-based communication systems (i.e. School Messenger)
    • Organizes, secures, and maintains a pristine office space and environment

Facilities Management

    • Oversees completion of all facilities request submitted at the school
    • Coordinates with janitorial day porter regarding daily janitorial needs
    • Ensure trash removal/recycling and copier requests are managed efficiently
    • Assists in preparing facilities for the upcoming school year (e.g. bulletin boards, signage)

Student, Family, and Staff Relations

    • Builds relationships with families to keep them well-informed and support their needs
    • Translates and distributes school correspondence including but not limited to: letters, memos, and weekly bulletins  
    • Assists in the translation of parent meetings, including Individualized Education Plan (IEP) meetings

Student Information, Enrollment & Recruitment

    • Works with Registrar to ensure emergency medical and contact information for all students is up-to-date
    • Works with Registrar to ensure school has complete and current immunization records for all students
    • Ensures confidentiality and security of office space, files, and all information pertaining to students, parents, staff, and community
    • Supports the collection of student interest forms
    • Assists the Registrar in managing family communication, pre and post lottery (sends interested families notifications of lottery events, sends lottery results letters to families, contacts families when student admission status changes)
    • Supports the distribution and collection of enrollment packets to families of admitted students

The Qualifications

    • Minimum of associate's degree or two years of coursework at an institution of higher learning required; bachelor's degree preferred
    • Spanish fluency (verbal, oral, written) preferred
    • Strong customer service skills is required
    • 2 or more years of full time working experience in a fast-paced office environment
    • Experience in proper office procedures including filing, answering the telephone professionally, photocopying, greeting all visitors cordially, and handling information with confidentiality
    • Strong organizational and interpersonal skills
    • Ability to work independently and with a team
    • Prior experience working with students in an academic or recreational setting preferred  

The Perks

    • Very competitive compensation package inclusive of a generous benefits package
    • 100% of healthcare premium costs covered by employer, dependents added at 50% of cost
    • KIPP LA life insurance
    • 401(k) plan with up to 6% match by KIPP LA
    • Voluntary Benefits (Supplemental Life, Accident, Short Term Disability, etc.)
    • Generous time off program includes 22 holidays, sick leave and vacation
    • Other great benefits (Flexible spending account, EAP, tuition reimbursement for dependents, etc.)
KIPP LA Public Schools is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation/gender identity, or any other characteristic protected by applicable law.

KIPP LA strives to ensure that our careers website is accessible to all, including individuals with disabilities. If you require reasonable accommodation for any part of the application or hiring process due to a disability, please contact us. You can find our contact information on our website, Information will be sent to a talent acquisition representative who will provide assistance to ensure appropriate consideration in the hiring process.