Coordinator - Maintenance
Riyadh
KSA – Property Management /
Full-Time /
On-site
As a Coordinator - Maintenance, you will support the Property Team through effective administration of policies, procedures, leasing, and facilities task management for our growing operations.
What You'll Do
- Daily Maintenance/FM operations.
- Assigning, updating & closing of JIRA tickets for all service providers.
- AMC & PPM contract filling & renewing.
- Maintaining AMC Tracker.
- Maintaining G&A maintenance tracker.
- Day to day correspondence with all AMC providers & ADHOC contractors.
- Preparing quarterly PPM schedule for each kitchen/store & send to the kitchen managers.
- Consolidating all received quotations reviewed by team & send for property/country manager approval.
- Follow up to generate LPO & releasing the LPO to service providers or ADHOC contractors.
- Verifying the invoices against LPO for all the PPM services.
- Follow up with account to release the suppliers/contractors payments.
- Establish & update the list of contractors/service providers with correct contact details.
- Keeping record of all quotations & LPOs.
- Establish & maintaining the list of kitchens & stores
- Coordinate with LL/facility teams to get access permit for internal & external maintenance team.
- Tracking & maintaining UAE asset database (support Mostafa)Maintaining the asset list for kitchen equipment, HVAC, etc.
- Coordinate signing of lease agreements, preparation of rental cheques & issuance to L/L.
- Coordination with PRO for registration of Ejaries, Thawtheeq, utilities across the emirates.
What We Look For
- Minimum 2-5 years experience in document control and FM task management in a real estate or facilities management company - the latter is preferred.
- Strong experience in email communication and Microsoft Excel/Google Sheet tracker management.
- Self-starter with personal drive and motivation to identify issues and deliver solutions in support of the Property Team’s administrative requirements.
- Ability to work under pressure and adjust to changeable priorities.
- Excellent written and verbal communication skills are vital to success in this role.
- A robust personality capable of working independently within a team.
- Alignment with Kitopi’s 6 core values.
- Previously, administrative experience, preferred.
- Transferable iqama
