Project Coordinator

KSA – Property Management /
Full-Time /
Kitopi is the region's leading creator and partner for magical food experiences. With a purpose to satisfy the world’s appetite to create joy, Kitopi operates a portfolio of both invested and franchised F&B brands, serving as enablers in the industry by helping brands grow and scale in both the delivery and dine-in spaces. 

Launched in Dubai, UAE, in January 2018, Kitopi has grown to become one of the greatest success stories in the food tech space. In July 2021, Kitopi announced its $415 million Series C funding round, led by the world’s largest tech-focused investment fund, the Softbank Group. This investment elevated Kitopi to Unicorn status, making it the fastest Unicorn to emerge from the MENA region. 

Kitopi’s growth has been fueled by its innovative and scalable software solutions. Kitopi’s kitchens are powered by its proprietary Smart Kitchen Operating System (SKOS) - an in-house suite of applications that optimizes cloud kitchen operations in real time. As part of its growth roadmap, technological innovation, data science, artificial intelligence, and robotics will take center stage as Kitopi continues to reinvent the food industry and remain the leading food company in the region. 

With over 6,000 employees, Kitopi currently operates 200+ locations across the UAE, KSA, Kuwait, Bahrain, and Qatar. It also operates its Customer Experience Center in Amman, Jordan, its Engineering Hub in Krakow, Poland, and its Robotics Hub in Odense, Denmark. 

What You'll Do

    • Assist the Design and Project Delivery team in all aspects of project coordination, including project reporting, payments processing, approval, and general project coordination with internal and external stakeholders.
    • Collaborate with internal teams, external consultants, contractors, and suppliers to ensure effective communication and coordination throughout the project lifecycle.
    • Coordinate lease execution, design and project documentation, updating of project documents, and communication of updates between internal and external stakeholders.
    • Support the tendering process by preparing tender documents, managing tender submissions, and contractor evaluations.
    • Assist with procurement activities, including sourcing materials, obtaining quotes, issuing purchase orders, and tracking deliveries.
    • Monitor project timelines, milestones, and deliverables, and proactively identify and escalate any potential issues or delays to stakeholders.
    • Maintain project documentation, including contracts, drawings, specifications, and correspondence, ensuring accuracy and completeness.
    • Support project reporting efforts by gathering and compiling project data, preparing progress reports, and presenting project updates to stakeholders.
    • Collaborate with the Internal Project team to analyze project metrics, identify trends, and provide insights for project performance improvement.
    • Assist in project budget management by tracking expenses, reviewing invoices, and assisting in cost control efforts.
    • Asist with coordination of site meetings, design coordination meetings, Participate in site visits and inspections to ensure compliance with design, quality, and safety standards

What Are We Looking For

    • Bachelor's degree in a relevant field, such as project management, construction management, or architecture (or equivalent experience).
    • 4+ years of experience as a Project Coordinator, preferably in the built environment or related construction industry.
    • Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
    • Excellent communication and interpersonal skills to collaborate with various stakeholders and manage expectations.
    • Familiarity with design coordination processes, tendering procedures, and procurement practices.
    • Familiar with project management processes (scheduling, tracking, reporting), specifically in the built environment or related construction industry.
    • Solid understanding of construction and fit-out project lifecycle, including design development, procurement, and project delivery.
    • Attention to detail and a commitment to quality, ensuring compliance with project specifications and standards.
    • Problem-solving skills and the ability to adapt to changing project requirements and priorities.
    • Knowledge of health and safety regulations and practices related to construction projects.

- Extensive learning opportunities with hard and soft skill training to help you improve and challenge yourself.
- Be involved in customized workshops run by the Kitopi Academy.
- Have the chance to work in an international, diverse, and inclusive environment.
- Get the flexibility to work from anywhere, including international locations.
- Become part of one of the most caring communities out there.
- Free and unlimited access to a nutritionist.
- No Dress Code! (T&C applies).
- The famous team activities and social events bursting with fun.Inclusive private health insurance.
- Up to 50% discount on Kitopi brands.
- Annual leave as per the company policy.
- Flexible working hours to support work-life balance.

Additionally, we offer:

- Wellness spaces designed for mothers inclusive for all.
- Monthly well-being programs to nurture your mental and physical health.
- Informative and empowering webinars to support your growth.
- Social Thursdays and Fridays across markets to gather and connect with colleagues.

Recruitment Process and Timeline 

First, you apply, and our talent attraction team will review your profile. If your profile matches our requirements, you will receive a link to schedule a meeting with a recruiter at your convenience. This meeting is an opportunity for you to share more about yourself and for us to get to know you better.

If you are shortlisted, you will meet with our hiring managers. Depending on the role and its requirements, you may need to attend 2-3 interview rounds. These rounds could include a case study, role-play, trial assignment, or live coding session, which will be communicated to you in the initial conversation.

Upon successful completion of the interview rounds, your recruiter will contact you to discuss the offer. We aim to complete this process within 2-3 weeks.

So, what does it really mean to work at Kitopi? 

We are constantly striving to make Kitopi the best place to work, by empowering you to be the best version of yourself every day. Our company values act as our guiding principles to help ensure that everyone feels safe, included, and like they truly belong.

Kitopi is an equal-opportunity employer. While we currently operate in 6 countries, we are over 70 different nationalities of talented Kitopians. Whether you are a seasoned professional, a recent graduate, or someone looking to return to the workforce after a break, we encourage you to apply. We celebrate rich diverse backgrounds, lifestyles, and cultures and have a 0-tolerance policy towards racism, bigotry, and hate. Please apply if you see a position that makes your heart skip a beat and help us build a company that we are all proud to work for. 

Along with offices in all the markets we operate in, we also believe in a “work from anywhere” policy - you get to choose the environment you operate in because we believe this will help you deliver work you're proud of. 

Customer-obsessed and tech-enabled, at Kitopi, we are a team of passionate humans who are on a mission together to satisfy the world’s appetite.