Human Resources Coordinator, Bilingual English & Spanish (Contract)

East Bay, CA
Kiva Brands – Human Resources /
Contract /
Kiva Confections ( is a world-class cannabis-infused edibles company in California, the largest cannabis market in the world. Kiva's line includes Kiva Chocolate Bars, Terra Bites, Petra Mints, Lost Farms Gummies & Chews, and Camino Gummies. Our products are crafted from premium ingredients and thoughtfully combined with California cannabis. Since our beginning in 2010, our goal has been to create confections that redefine what a cannabis confection ought to be. By applying art and science, we ensure a deliciously consistent experience.

We have high-reaching growth plans as the legal market and consumer adoption expand. Key growth initiatives include ambitious platform innovation, outstanding marketing, geographic expansion, strategic partnerships, and more. We are resourced for this spectacular growth and looking for great people to help take us to the next level.

The Human Resources Coordinator (Contract) will represent the HR Team as a primary contact for employees of Kiva. They will assist with the administration and support of the department. Responsibilities will include those related to each area of the HR Team, including Onboarding, Benefits Administration, Risk Management, Training, Employee Relations & Engagement and Communications.

This is the job for you, if…

    • You love working with and helping people.
    • You are a great communicator (ideally in English & Spanish)
    • You are able to put together documents and correspondences that are easy to understand and inspire a call to action.
    • You have a better-than-average sense of patience and understand that sometimes you have to tell people something more than once before they understand.
    • You are known as a “go-to” person. As in, “I’m not sure I know the answer to that, but I bet [INSERT NAME HERE] can help.”
    • You are extremely organized and can quickly and easily relay updates on processes to anyone who asks.
    • You love to look at chaos and put processes and procedures in place – and then hold people accountable for following them!
    • You are able to clearly instruct/train others on internal processes and procedures and don’t mind chasing to hold people accountable for their responsibilities.
    • You are enthusiastic about following up with people to make sure that things get done.
    • You love (or at least definitely understand the importance of) regular and detailed documentation.
    • You are able to regularly assess our processes and make recommendations for improvement.

As the Human Resources Coordinator (Contract) for Kiva Brands Inc., you will…

    • Auditing new employee information during the initial flow to HRIS
    • Regularly file any pertinent files or communication
    • Effectively process, store, organize and secure all terminated employee files
    • Enter and audit payroll-related entries such as wage changes and employee changes in HRIS
    • Conduct audits of employee data on a regular or as-needed basis
    • Oversee Employee Referral Program
    • Assist in the scheduling and execution of new hire orientation
    • Ensure that badges and items like business cards are ordered as necessary for new employees
    • Oversee the administration of the Greenleaf  benefits platform
    • Monitor and notify employees of eligibility to enroll in medical, dental, vision and other benefits
    • Answer benefits questions and assist employees in comparing plans and completing the enrollment process
    • Distribute annual required notices
    • Assist with other benefits such as the perks program as necessary
    • Assist with the administration and application of current policies/procedures and support the development and implementation of new programs.
    • Explain basic HR policies, procedures, laws, standards or regulations
    • Prepare relevant information for monthly company all-hands meeting
    • Assist in the administration of recognition programs, such as the COCOA award and anniversary recognition
    • Additional duties as assigned

What we’re looking for…

    • Bachelor’s Degree from a 4-year college or university; or one to two years related experience and/or training
    • Fluency in English (reading/writing/speaking) required; additional fluency in Spanish (reading/writing/speaking) strongly preferred
    • Basic understanding of Federal, State and local labor laws and regulations
    • Experience with Kronos/UKG or similar HRIS strongly preferred
    • Ability to organize and manage multiple projects as well as juggle changing priorities while meeting deadlines
    • Ability to work independently as well as collaborate with others
    • Strong time management skills
    • Excellent interpersonal and effective communication skills, both verbal and written
    • Critical thinking and problem-solving skills
    • Ability to think creatively to find practical solutions to complex issues
    • Ability to effectively prioritize and manage multiple responsibilities
    • Ability to effectively deal with employees from all departments and levels of management, some of whom will require high levels of patience, tact and diplomacy to diffuse anger, collect accurate information and resolve conflict
    • Ability to effectively present information and respond to employees from all departments and levels of management.
    • Excellent organizational skills, attention to detail and follow-through.
    • Thorough knowledge of Microsoft Office and GSuite Products
    • SHRM or HRCI credentials preferred
$30 - $35 an hour
Kiva Confections provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

As part of your job application and the Company’s evaluation of your candidacy, the Company collects, receives, maintains, and uses the following types of Personal Information about you for the business purposes identified for each category:

Category: Personal Identifiers
Examples: Name, alias, postal or mailing address, email address, telephone number, social security number, driver’s license or state identification card number, passport number

Business Purpose:
- To comply with state and federal law and regulations requiring; employers to maintain certain records;
- To evaluate your job application and candidacy for employment;
- To obtain and verify background check and references; and
- To communicate with you regarding your candidacy for employment.

Category: Pre-Hire Information
Examples: Job application, resume, background check results, job interview notes, and candidate evaluation records
Business Purpose: Same as above

Category: Employment History
Examples: Information regarding prior job experience, positions held, names of prior supervisors, reference information, skills and when permitted by applicable law your salary history or expectations
Business Purpose: Same as above

Category: Education Information
Examples: Information from resumes regarding educational history; transcripts or records of degrees, vocational certifications, licenses obtained
Business Purpose: Same as above

If you become employed by the Company, the Company will notify you of additional categories of Personal Information that it collects, receives, and maintains for business purposes.