Office & Human Resources Lead
Scarborough, Maine
Portland Pump Company – Administration/Office Management /
Part-Time /
On-site
Portland Pump Company
Office & Human Resources Lead
Scarborough, ME
Portland Pump Company is seeking an Office & Human Resources Lead to be based in their Scarborough, ME office.(32-40 hours per week)
Requirements of the Office & Human Resources Lead:
- High school diploma or equivalent required; Associate’s degree preferred.
- 2-3 years of human resources experience with knowledge of benefit administration, payroll, workers compensation, leave management, and personnel information systems required.
- HR certification (SHRM or PHR) a plus but not required.
- Accounts payable, or general accounting experience required.
- Experience with office administrative and knowledge of office management procedures.
- Excellent verbal and written communication skills, interpersonal and customer service skills, organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Must be computer literate and have working knowledge of Microsoft Office products: Outlook, Word, Excel, and PowerPoint.
- Experience in construction, trades, or field-based service businesses preferred.
- Ability to commute to Scarborough, ME Monday through Friday with the option to work 32-40 hours per week.
Responsibilities of the Office & Human Resources Lead:
- Process weekly payroll to ensure timely pay is issued
- Onboard new employees – ensuring paperwork is completed properly including tax documents and I-9 forms and enrolling new employees in benefits.
- Offboard employees when they exit, including providing end of employment information, COBRA, and terminating benefits.
- Provides benefit enrollment/administration support, including premium invoice calculations and payments.
- With guidance from President, support employees during leave including providing FMLA and STD paperwork as requested.
- Maintains workers comp and safety data and files first reports of injury.
- Performs office activities and functions to maintain efficiency and compliance with company policies.
- Create travel arrangements for field personnel and manager per diem and expense reimbursements
- Prepare annual reports such as OSHA, Construction Wage Rates Survey, and DOT.
- Processing daily Accounts Payable (A/P) statements/reports with computer programs, receive and verify invoices and requisitions for goods and services.
- Make collection calls for AR invoices or statements.
- Track customer/vendor COI’s and distribute as needed
- Maintain and request W-9 forms, assist in generating 1099 forms.
- Other duties as assigned.
Portland Pump Company (PPC) specializes in facility construction, petroleum equipment, and 24-hour repair service for Petroleum Handling Facilities across the Northeast. Established in 1938, PPC is renowned for building, servicing, and equipping gasoline stations, diesel terminals, petroleum bulk plants, and heating oil systems.
KMA Human Resources Consulting has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS PLEASE
Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.
