Office Manager

Augusta, Maine /
Maine Mobile Health Program – Administration/Office Management /
Maine Mobile Health Program (MMHP) is hiring an Office Manager responsible for the day-to-day operations of the program.  MMHP is in Augusta, Maine and for the past 30 years, has provided health care access to migrant and seasonal farmworkers throughout the state of Maine.  We are a nonprofit organization and a Federally Qualified Health Center. MMHP has an innovative approach to medical care that is low-barrier, values cultural humility and embraces the human dignity of an invisible and vulnerable population. MMHP’s unique model brings medical, dental, and behavioral health services to patients via mobile units where they live and work and by connecting patients to local partners.  Promoting health equity and racial equity are part of the foundations of MMHP’s mission to “improve the health status of Maine’s seasonal workers and their families by providing culturally appropriate care and services.”

The Office Manager will report to the Deputy Director and responsibilities will include but are not limited to the following.

Primary Responsibilities:

    • Manage overall administrative activities for the main office as well as satellite offices (including purchasing of supplies, maintenance of office equipment, building liaison, etc.)
    • Manage recruiting, hiring, and onboarding in collaboration with staff
    • Develop, recommend, and implement personnel policies and procedures
    • Manage benefits administration for full-time staff of approximately twelve (12) in collaboration with plan administrator and the finance team
    • Maintain in-house medical provider credentialing and privileging
    • Maintain tracking system for employee training
    • Handle employee relations counseling, outplace counseling and exit interviewing
    • Assist with maintaining organizational compliance with federal and state HR regulations
    • Maintain office files for personnel and contracts
    • Participate in Risk Management Committee
    • Provide leadership for a manage MMHP’s Emergency Management Plan
    • Coordinate purchasing of supplies and equipment
    • Coordinate with fleet managers and support activities to maintain fleet vehicles in operations including managing insurance, registrations, and scheduling of routine maintenance
    • Provide clerical support to departmental leadership within the organization
    • Assist the Clinical Coordinator with inventory of MMHP’s formulary and clinical supplies, adhering to controls to maintain compliance with regulations.  Pack and disseminate supplies from August to restock the mobile units during the harvest season 

Job Qualifications:

    • College degree or equivalent three years’ experience in general office administration
    • Human Resources experience is preferred
    • Must have excellent interpersonal and communication skills (both orally and in writing)
    • Proficient with Microsoft Office Suite, especially Excel, Word, and Outlook
    • Must have strong interpersonal skills
    • Ability to read, interpret and apply policies and procedures
    • Ability to communicate clearly and effectively
    • Ability to work independently and set priorities among multiple requests
    • Ability to interact with all other staff, volunteers, and the public
    • Ability to prioritize tasks, exercise sound judgment and confidentiality with sensitive information
    • Performing other work-related duties as assigned
    • Ability to take initiative, set priorities, work independently, and meet program goals and timelines
Maine Mobile Health Program requires COVID-19 vaccination.


Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, familial status, domestic violence status, or any other status protected by law.