Executive Assistant
Caribou, Maine
General KMA Applicants – Engineering /
Full-Time /
On-site
Executive Assistant
Caribou, ME
Our client is seeking an Executive Assistant, to be based in their Northern Maine office.
Requirements of the Executive Assistant:
- 3-5 years of experience with a proven track record in administrative roles
- Computer proficiency with MS Office Suite and standard office equipment
- Meticulous organizational skills with the ability to manage time efficiently
- Strong attention to detail
- Ability to maintain a high level of confidentiality and discretion regarding company information
- Familiarity with project and business terminology
- Ability to work onsite Monday through Friday.
- Some travel may be required.
Benefits of the Job:
- Annual pay in the range of $45,000 to $55,000
- Benefits include health, vision and dental insurance
- PTO and 12 paid holidays
- SIMPLE IRA with company match
Responsibilities of the Executive Assistant:
- Answer phones professionally with a focus on customer service
- Process daily mail, including distribution to remote offices
- Maintain schedule for the company President
- Routine OSHA and DEP reporting
- Building maintenance, including maintenance and cleaning contracts and lessee relationships
- Ensure timely vehicle registrations and coordinate vehicle insurance
- Book travel arrangements for management and engineers
- Maintain physical and electronic files
- Attend meetings, take notes, distribute for review and confirmation, and maintain records
- Foster positive and productive client relationships
Our client is a leader in solid fuel energy systems and industrial drying systems. This position reports to the Chief Financial Officer and will be responsible for supporting the executive staff in all administrative functions and processes. In addition, this position involves working closely with engineering, construction and accounting staff at multiple entities.
Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.
