Accounts Payable Coordinator
Toronto, Ontario /
Finance – Financial Reporting /
Full Time Permanent
/ Hybrid
Knix is a direct to consumer intimate apparel brand that is re-inventing intimates for real life. Through our innovative products and our engaged community, we are empowering people everywhere to be unapologetically free. Launched in 2013, we are one of the fastest growing companies in Canada and globally recognized as an innovator within the apparel space.
The Accounts Payable (AP) Coordinator will help own the payables process which includes processing and reconciling inventory and other payables, credit cards, and expense reports while servicing internal and external partners with professionalism, quality and care.
This position reports directly to the Senior Manager, Financial Reporting and works closely with the broader Financial Reporting and FP&A team. In addition, this individual requires strong communication skills as they may be a point of contact for cross-functional stakeholders.
About You
- You possess a strong attention to detail. You appreciate the details and can sense when things don’t look right or need a second set of eyes
- You are highly organized. You have the ability to manage competing priorities and schedule your time and resources effectively
- You’re a resourceful individual who loves to problem solve. You can take what you know and know what you don’t know to find effective solutions.
- You’re a professional communicator. You can email and speak professionally and politely to vendors and cross-functional teammates. You leverage this to build partnerships amongst your stakeholders.
- You have a strong sense of responsibility and work ethic. You take pride in your work and avoid letting your team down
- Above all, you’re proactive, positive and inspired by Knix or KT by Knix and our mission!
The Opportunity
- Process inventory supplier invoices and employee expense reports by matching the appropriate purchase orders/receiving/contracts/receipts in a fast-paced and rapidly growing environment.
- Ensure authorized ITC amounts are taken properly according to the type of expense and ensure required approval is obtained before processing.
- Analyse supplier statements and follow up on missing invoices. Provide recommendations for accruals in the event of late invoices and prepaids in the event of pre-payment or deposits.
- Verify appropriate expense allocation to departments and general ledger accounts.
- Maintain vendor files and accurate historical records.
- Prepare weekly credit card journal entries and monthly reconciliations and ensure appropriate support has been received and entered into the system.
- Support the creation and implementation of a new Purchase Order system and policy.
- Prepare and issue invoices for Wholesale customers and apply payment upon receipt.
- Support requests from financial auditors
- Ad hoc projects and initiatives, as requested
Qualifications
- Post-secondary degree/diploma in Business, Finance, Accounting or similar
- 1-5 years of full cycle Accounts Payable experience, preferably in a small to medium sized, high growth CPG or direct-to-consumer environment.
- Working knowledge of procure to pay process.
- Netsuite experience preferred.
- 3-way match experience is an asset.
- Exceptional organization skills and attention to details are a must.
- Highly service oriented and responsive.
- Strong interpersonal skills.
- Ability to work independently, recommend timely solutions and act on approved solutions.
- Capacity to identify, communicate, and resolve issues on a timely basis.
How we Hire
Our people are what make Knix, Knix! Our people are passionate and have a strong belief in our mission. Our people are naturally curious and ambitious by nature. Employees feel respected and supported at Knix. We take an inclusive and equitable approach offering the same interview experience to every candidate we meet with. Knix is an equal opportunity employer, we celebrate everyone and their intersecting identities. We know and believe that diverse and inclusive teams empower us to make better decisions and inspire innovation so that we can better serve our customers and community. We are committed to providing reasonable accommodations and will work with you to meet your needs. If you are a person with a disability and require assistance during the application process, please don’t hesitate to reach out! We celebrate our inclusive work environment and welcome members of all backgrounds and perspectives to apply.
