Executive Assistant
Toronto, Ontario
Executive's Office & Administration – Executive's Office & Administration /
Full Time Permanent /
Hybrid
Knix is a direct to consumer intimate apparel brand that is re-inventing intimates for real life. Through our innovative products and our engaged community, we are empowering people everywhere to be unapologetically free. Launched in 2013, we are one of the fastest growing companies in Canada and globally recognized as an innovator within the apparel space.
Are you ready to be at the heart of a high-growth organization, supporting a dynamic CMO so that her success becomes your success? Are you super organized, love to be proactive and dream of being the MVP for the Executive team? Have you gained the art of anticipating someone’s needs, proactively looking around corners and finding new solutions to make their (extremely busy) lives that much easier?Then this job might just be what you’re looking for!
We are seeking an experienced and energetic Executive Assistant who thrives in fast-paced environments, loves solving problems, and finds joy in planning out the details to execute with impeccable perfection. With your exceptional business acumen, outstanding communication skills, and top-notch organizational prowess, you'll be a key player in driving excellence in alignment with Knix's people-first culture and values. If you're highly organized, a quick thinker, and excited about making a significant impact, this is the perfect role for you!
Key Responsibilities:
- Administrative Support: Complete a broad variety of administrative tasks for the CMO and other executives, including managing an extremely active and fluid calendar of appointments, prioritizing emails and phone calls, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries, and agendas, and compiling slide decks for executive meetings.
- Calendar Management: Own all calendar management and preparedness around all events and meetings, ensuring optimal use of the executives’ time.
- Company Initiatives: Lead major company-wide initiatives (Town Halls. Weekly Kick Off Meetings, Off Sites, Board Meetings, etc.), in partnership with other support functions
- Liaison: Liaise across the organization with leadership, employees, and board members to ensure that everyone feels supported while ensuring the executives' time is used in the best possible way.
- Project Management: Lead or support a variety of projects ranging from small and straightforward to large and complex.
- Event Coordination: Partner with speaking agents to coordinate speaking engagements and other key partnerships, including contract negotiations, billing, and expense submissions.
- Event Planning: Help budget, organize, and decorate for special events, including caterers, entertainment, etc.
About You:
- You are highly adaptable, agile, and poised when faced with change and/or ambiguity.
- You can maintain discretion and confidentiality in all interactions, especially with sensitive matters.
- You are known for your curiosity, learning, and continuous improvement mindset.
- You are calm and action-oriented with strong interpersonal skills, a strong sense of calm, and a bias for action without steamrolling anyone.
- You are a leader who works with leaders, knowing how to manage conversations and project a mature and professional approach with interactions (you represent the leaders you work with impeccably).
- You are a master multi-tasker, with an ability to handle multiple demands and competing priorities and adapt to new ideas and constant changes; resourceful and detail-oriented.
- You realize that working with busy executives sometimes means working outside of regular office hours. You will get things done to ensure that issues don’t arise.
- You can come up with creative solutions to ensure issues don’t become bigger problems. You anticipate, plan and deliver.
- You are self-managing and don’t require hand-holding or excessive direction. Ambiguity does not give you anxiety.
Qualifications:
- 5+ years of experience supporting one or more executives in a high-growth organization.
- Exceptional Google G-Suite, Excel/Sheets, and PowerPoint/Slides skills (you will be creating many slide decks regularly).
- Strong ability to work and perform independently under tight deadlines without compromising quality.
- Exceptional written and verbal communication skills.High attention to detail and strong organizational skills.
- Willingness to travel based on business needs and initiatives (mostly local in Toronto).
- While we work in a hybrid environment, this role may require you to be in the office more than 2 times per week depending on meetings and events taking place.
- Must be based in Toronto and able to travel to the office regularly (we are located at Queen and John).
Note:
Please note Knix has a hybrid work environment, with the requirement to be in our Downtown Toronto office 2 days per week, there may be an expectation due to the nature of this role to be in the office 3 - 4 days per week. Building strong relationships and collaborating internally is important to us!
How we Hire
Our people are what make Knix, Knix! Our people are passionate and have a strong belief in our mission. Our people are naturally curious and ambitious by nature. Employees feel respected and supported at Knix. We take an inclusive and equitable approach offering the same interview experience to every candidate we meet with. Knix is an equal-opportunity employer, we celebrate everyone and their intersecting identities. We know and believe that diverse and inclusive teams empower us to make better decisions and inspire innovation so that we can better serve our customers and community. We are committed to providing reasonable accommodations and will work with you to meet your needs. If you are a person with a disability and require assistance during the application process, please don’t hesitate to reach out! We celebrate our inclusive work environment and welcome members of all backgrounds and perspectives to apply.
