Executive Assistant to the Deputy Superintendent of Schools
Lansing, MI
Office of Academics & Instruction – Meet and Confer /
Meet and Confer Standard (40 hours/week - 52 weeks/year) /
On-site
The Lansing School District serves over 10,000 PreK-12 students across 25 school buildings in the increasingly diverse urban community of Lansing, MI. We are unique compared to other districts because of the wide variety of exciting and innovative educational options from which families and staff members can choose. All of Lansing School District’s team members are dedicated to our mission to provide an excellent education to all students in a safe and nurturing environment.
Plans, organizes, prioritizes and executes complex administrative and/or research projects, communication, and functions as assigned by the Deputy Superintendent.
Qualifications - Education & certification
- Associate's degree or higher
- Demonstrated strong written and verbal communication skills
- Proficiency in Microsoft Suite required
Qualifications - Skills & Knowledge
- Diplomacy: knows how to handle visitors, is capable of answering a wide variety of questions and
- responding with tact, can take messages with accuracy/clarity and direct calls for appropriate resolution.
- Leadership: plays a key role in the coordination of staff members and teams working with the
- Superintendent. Remains calm under pressure.
- Emotional Intelligence: capable of strong human connection; the ability to manage both their own emotions and understand the emotions of people around you; has self-awareness, self-regulation, motivation, empathy, and social skills. A team player capable of cultivating productive working relationships across the district.
- Focus: proven ability to get in the work zone, stay organized, produce high-quality work products,
- and be able to complete assigned tasks with confidence, composure, and distinction.
- Multitasking: has excellent time management and problem-solving skills. Flexible team player willing
- to do what it takes to get the job done; adaptable and enjoys a challenge
- Sound Judgement: someone who exhibits sound judgment with the ability to prioritize and make
- decisions.
- Self-starter: a detail-oriented self-starter with prior experience in facilitating success, energetic and
- eager to tackle new projects and ideas. Resourceful with a can-do attitude.
- Detail Oriented: ability to accurately discern detail in verbal, written, statistical, and tabular
- communication
Sample Job Responsibilities
- Manages and coordinates scheduling for the Deputy Superintendent
- Coordinates seamlessly with the Superintendent to support all aspects of their daily work routine
- Plans, organizes, prioritizes and executes complex administrative tasks and functions as assigned by the
- Deputy Superintendent
- Assists in determining priority of matters of attention for the Deputy Superintendent redirect matters to
- staff to handle, or handle matters personally, as appropriate
- Keeps the Deputy Superintendent advised of time-sensitive and priority issues, ensuring appropriate
- follow-up
- Handles printing, faxing, mail/overnight packages, copying, filing, and email messages
- Sorts and triages mail
- Composes and prepares letters relating to routine correspondence for the Deputy Superintendent’s signature
- Prepares, reconciles, and submits purchase orders and expense reports
- Maintains filing systems
- Maintains confidential and sensitive information
- Answers and responds to phone calls, communicate messages and information to the Deputy
- Superintendent and the executive team
- Prioritizes emails and responds as necessary
- Maintains various records and documents for the Deputy Superintendent
- Transcribes source material, prepares documents, reports, tables and charts; distributes as appropriate
- Supports other departments or executives as needed
- Drafts, reviews and sends communications on behalf of the Deputy Superintendent
- Organizes and prepares for meetings, including gathering documents and attending to logistics of meetings
- Maintains confidential and sensitive information
- Attends meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
- Notice of Vacancy
- Executive Assistant to the Deputy Superintendent of Schools at the Administration Building
- Performs other duties as assigned by the Deputy Superintendent
Physical Demands
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
- Primarily sedentary work involving extended periods of sitting and computer use.
- Occasional walking or standing within an office or school building to retrieve files, assist visitors, or attend meetings.
- Frequent verbal and written communication using phone, email, and in-person interactions.
- Daily use of office technology including computers, printers, and phones.
- May occasionally lift or move materials or packages weighing up to 20 pounds.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
$68,419 - $80,901 a year
FTE 1
8 hours per day 5 days per week.
At Lansing School District, we champion diversity, equity, and inclusion, providing equal opportunities to all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, or sexual orientation. We foster a rich environment for professional growth and student experiences by valuing diverse perspectives. As an equal opportunity employer, we invite passionate individuals dedicated to educational excellence to apply for our positions.
We value internal mobility and list "Strong Internal Candidate" when considering an internal candidate before posting a job. We still encourage all candidates to apply.
Complete the attached online application at your earliest convenience. If selected, we will contact you to set up an interview. While we strive to provide prompt feedback, the high volume of applicants may limit our ability to do so. All of our jobs will be posted for at least 10 days (unless otherwise noted), but we will review applications on a rolling basis.
External candidates interested in multiple positions within the same department need only apply to one posting and can indicate other roles of interest in the final question. We will consider your application for various roles based on your qualifications.
Internal candidates should apply using their SSO email address and submit separate applications for each role of interest.
Thank you for your interest in joining our mission-driven team. We look forward to meeting you!
This job description is intended to outline the general responsibilities and qualifications for the position. It is not an exhaustive list of duties, and the Lansing School District reserves the right to modify job responsibilities as needed. Due to the evolving needs of the District, additional job responsibilities may be assigned (depending on funding sources).
