Office Manager

Nashville, Tennessee
School Support – Office Manager
Full Time
LEAD Public Schools grows both students and staff. We are expanding high-quality education throughout the Nashville area and we need thoughtful, growth minded, team drive staff members to do that work. LEAD Public Schools employees are a rare bunch: driven to go the extra mile in driving student success, collaborative to the core, always striving to become a better educator, and finding ways to infuse fun and joy into the work environment. We are always on the lookout for how to make LEAD Public Schools a better place for our scholars and our families. #whyILEAD 

LEAD Public Schools is a network of six public charter schools in Nashville, Tennessee. From 5th through 12th grades, our schools serve predominantly minority and low-income populations who are likely to be first-generation college attendees. We are the largest charter school provider in one of the nation's most vibrant cities. 
Founded in 2007 as LEAD Academy in North Nashville, LEAD Public Schools has grown from a fifth- and sixth-grade school of 92 students to become Nashville's largest charter management organization with six schools serving the needs of more than 2,600 students as of the 2018-2019 school year. The first five graduating classes of LEAD Academy High School -- the first in the school's history -- all earned 100 percent acceptance to college. Our academic success is rooted in the foundation of social-emotional learning programs and practices, including a commitment to Crew and our five Ethos: our students and staff members LEAD because they are COMMITTED, COURAGEOUS, DISCIPLINED, SELF-RELIANT and, above else, they always SERVE OTHERS.

There are many public charter schools and many models. LEAD Public Schools prides itself on being different. We balance rigor and love - taking head on the challenges that make a person academically successful and building the relationships that make them emotionally independent.

LEAD Public Schools' Office Managers are responsible for coordinating the day-to-day activities of the School’s Main Office in an efficient and effective manner.  The Main Office serves as the “central hub” for the school and its stakeholders. 

Performance Responsibilities - General Office Management

    • Maintains a friendly, professional, clean, and neat office environment
    • Maintains a log of all school visitors in accordance with security procedures
    • Answers the phone, delivers messages, responds to voicemail, and sorts and distributes incoming mail daily
    • Coordinates the distribution of weekly folders to students

Attendance

    • Collects, maintains, and reports all student/staff attendance records on a daily basis
    • Contacts parents of students who are absent
    • Coordinates truancy compliance requirements 

Student Data and File Management

    • Collects, maintains, and stores all student records in accordance with MNPS and ASD policies and procedures

New Student Enrollment

    • Assists with the on boarding of new students
    • Secures and organizes documents for student files and updates database systems

Medication Management

    • Administers all student medications in accordance with Doctor’s orders and MNPS policies
    • Supervises students’ medical needs and medicines
    • Administers basic first aid as necessary and maintains first aid supply

Supply Inventory Management

    • Orders school supplies on a regular basis
    • Assists with the inventory and maintenance of school equipment and supplies

School Operations

    • Secures substitute teachers as needed
    • Maintains a list of all school activities
    • Manages and updates the school’s master calendar
    • Maintains copiers, printers, and other office equipment
    • Assists with the on boarding of new staff
    • Assists with special projects and initiatives as needed

Qualifications

    • Belief in the LEAD mission of developing responsible citizens who will ultimately graduate and be accepted into a Four-Year College or University
    • Team player who is friendly and wants to have fun everyday!
    • Love for kids and a desire to build positive relationships with them and their families
    • Strong customer service orientation and professional demeanor
    • Comfortable interacting with the general public and working closely with teachers, staff, administrators, and other stakeholders
    • Open to feedback and flexible with new and changing situations
    • Excellent organizational, time management, and communication skills (both written and verbal)
    • Advanced proficiency with Microsoft Office Suite and Google Docs
    • Strong analytical and problem-solving skills, ability to learn quickly, and meticulous attention to detail
    • Flexibility to coordinate and attend initiatives and school events on evenings and weekends as needed
    • Three or more years of administrative experience (preferred)
    • Experience with Infinite Campus and Kickboard (preferred)
LEAD Public Schools offers competitive salary and benefits packages commensurate with experience.

LEAD Public Schools is an equal opportunity employer. We seek applicants of diverse background and hire without regard to color, gender, religion, national origin, citizenship, disability, age, sexual orientation, or any other characteristic protected by law.