Accounts Payable Supervisor
Lawrence, MA
Little Sprouts – Home Office /
Full-Time /
Hybrid
Title: Accounts Payable Supervisor
Reports To: Accounting Manager
Location: Lawrence, MA (Boston Area), with some remote flexibility
What You'll Do:
- The following responsibilities will be prioritized based on the current needs of the business:
- Review invoices and check requests for accuracy, legitimacy, coding, supporting documentation and proper authorization prior to processing
- Oversee Accounts Payable team’s responsibilities and duties.
- Enter invoices and check requests into Microsoft Dynamics 365 accounts payable module in a timely manner, ensuring proper allocation to cost centers
- Prepare Open Payables report and submit it to Accounting Manager for approval prior to processing weekly check runs
- Extract and build the month end AP accrual.
- Manage reconciliation process of company credit card statements with employee expense report activity, ensuring supporting documentation is complete, appropriate and accurately coded
- Process check runs, match invoices to checks, obtain signatures and distribute/mail vendor checks
- File paid invoices with check copies and supporting documentation upon completion of check runs
- Regularly monitor vendor accounts to ensure payments are current
- Maintain current W-9 information for all active vendors; process and distribute year-end 1099’s
- Respond to, and resolve, all vendor inquiries such as payment status of invoices, unpaid invoices, unapplied credits and invoice discrepancies
- Maintain vendor information in Microsoft Dynamics 365, entering new vendors and updating active vendors
- Manage distribution of incoming mail
- Various ad-hoc reports, analysis and projects
- Cross-train to act as backup to the other finance staff
The Accounts Payable Supervisor is responsible for full cycle Accounts Payable processing:
Who You Are:
- Must have 5 years in previous Accounts Payable manager position
- Must be detailed oriented with strong organizational skills
- Proficient in Microsoft Excel
- Ability to work in a high-volume environment
- Ability to maintain a high level of confidentiality and professionalism
- Stampli experience is a plus
- Microsoft Dynamics 365 experience is a plus
Benefits
- Health benefits are available upon start date.
- Free Subscription to First Stop Health; receive ongoing care from doctors and prescribers through easy telehealth services.
- Up to 75% discount on your child's tuition (Option for the initial $5,000 of tuition to be taken out of your paycheck before taxes through payroll deductions.)
- Comprehensive benefits package, including health, dental, vision, and pet insurance.
- 401k with company match.
- Tuition reimbursement.
- Career advancement and coaching.
- Additional Paid Time off and Holidays.
- Referral Program.
- #LI-HYBRID
We’re Growing!
Little Sprouts LLC is a subsidiary of Babilou Family, the largest childcare and early education group in Europe. The company provides award-winning early education and child care in the Northeast US through Little Sprouts (MA & NH), Building Blocks Early Learning Center (CT), and Heartworks Early Education (VT). Our employees are passionate about serving children with joy and confidence every day, so we are able to create a family and employee experience that is so much more than just daycare. Together, we are on a meaningful journey to elevate those who dedicate their careers to helping children learn, thrive, and grow.
