We are excited to add this position to our growing team! LiveOak Fiber employees enjoy 100% company-paid medical, dental, vision benefits, as well as bonus potential. At LiveOak Fiber, you will be part of a team that values your ideas, contributions, and career growth. Our offices are located just minutes from the beautiful Emerald Coast of Florida and the gorgeous Golden Isles of Georgia. The following is an overview of the role and what we are looking for in a successful candidate.

The Project Coordinator plays a vital role in coordinating projects and financial reconciliations related to Capital Expenditures (CAPEX) and Technical Finance. This position ensures the accuracy of financial processes, database management, and compliance with organizational standards to facilitate seamless project execution and reporting.   

- Create Project List Database and enter all Project information into NetSuite system.

- Analyze any new Project requests and create projects in NetSuite

- Maintain, manage, publish and communicate the Project List database within the organization

- Maintain proper Project Statuses for all created Projects – working with - - Operations to ensure timely closing of projects, noting delays and explaining variances to budgeted costs

- Investigate and track invoices for CAPEX jobs, performing Trend Analysis and work with various contractors and vendors to ensure accurate forecasts of upcoming spend

- Ensure timely payments of CAPEX invoices and proper processing in the Tipalti system

- Monitor all submitted Purchase Orders for capital projects, ensuring accurate coding

- Request capital Purchase Orders when appropriate

- Work with the Operations teams to ensure accurate Receipt on all existing POs in a timely fashion

- Analyze Project Accounting reports weekly for accuracy & completeness

- Investigate and resolve variances in project expenditures

- Assist with month-end close analysis & reporting

- Analyze submitted Sales Orders for capital projects for all contractors and internal users

- Reconcile CIP accounts with the General Ledger monthly, resolving discrepancies.

- Investigate inventory issues and coordinate material adjustments with construction coordinators and contractors.

- Oversee Cycle Count Process and periodic physical counts of all Inventory locations          

- Re-class CAPEX related charges to appropriate projects and/or opex accounts and ensure proper capitalization eligibility

- Allocate tax and freight expenses to proper project when appropriate

- Support open job status reviews, analyze spending, and facilitate timely project closures

- Perform other duties as assigned.

- Advanced computer skills, including Microsoft Office Suite (Excel, Word).

- Strong attention to detail, organizational skills, and ability to analyze complex data.

- Effective problem-solving abilities and collaborative mindset.

·         High school diploma or equivalent; a two-year degree or equivalent relevant work experience is required.

·         Proven ability to generate detailed financial reports and conduct advanced analysis.

·         Minimum of 3 years of experience in project coordination or related financial roles.

·         Must be able to provide proof of eligibility to work in the U.S.

·         Experience in telecommunications or related industries.

·         Familiarity with CAPEX financial systems and reconciliation processes.

·         Strong analytical mindset and ability to streamline workflows.

Walking- up to 25%

Standing- up to 50%

Reaching- up to 10%

Lifting and/or bending- up to 10%

Work environment- indoors

Able to lift up 10 pounds.

Travel: 10%

The qualification requirements, physical demands, and work environment characteristics described in this job description are representative of those that must be met by an employee to perform the essential duties and responsibilities of this job successfully. 

This job description in no way states or implies that the essential duties described are the only responsibilities involved in the position.  The employee is required to follow any other instruction and to perform any other duties by any person authorized to give instructions or assignments.

This job description in no way states or implies a contract of employment. LiveOak Fiber reserves the right to modify this job description at their discretion at any time and will notify the employee of the change.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

We are an Equal Opportunity Employer. At LiveOak Fiber, we are committed to creating a diverse environment and are proud to promote inclusiveness in everything we do. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, sexual orientation, or any other characteristic protected by federal, state, or local laws. LiveOak Fiber is also committed to compliance with the Americans with Disabilities Act (ADA).  

Our workplace is committed to promoting a safe and healthy environment for all employees. Therefore, we maintain a drug-free workplace policy to ensure the well-being and productivity of our team.