Administrative Assistant
Indianapolis IN
Administration Department – Administration /
Full Time /
On-site
Lochmueller Group is a regional engineering consulting firm with an emphasis on infrastructure. We provide multi-disciplined services for a variety of public agencies and private entities, including transportation design; water resource design; environmental analysis & permitting; construction engineering & inspection; traffic engineering & transportation planning; and land acquisition & appraisal.
We're seeking an experienced administrative professional to join our team and assist our Regional Administrator in overseeing the day-to-day operations of our Indianapolis, IN office.
The ideal candidate will have at least a High School Diploma/GED and ideally have two or more years of relevant work experience. They will need to be comfortable coordinating and managing various tasks, with the ability to prioritize activities according to the evolving needs of the office and management.
For over 40 years, Lochmueller Group has helped communities reinvent their future through thoughtful, actionable planning and design. At Lochmueller we understand that our employees are our greatest asset. Our Core Purpose – "to invent the future through creative, sustainable solutions and service, one community at a time" – can only be accomplished through the efforts of good people doing great work.
In this position, the candidate will:
- Answer multi-line phone system and route calls as appropriate and greet visitors.
- Process daily mail and assist in small/large mailings.
- Process incoming and outgoing mail and UPS shipments as needed.
- Organize office events and activities.
- Assist with catering for meetings.
- Schedule and track Lochmueller Group vehicle utilization.
- Assist with scheduling conference rooms and hotel accommodations as needed.
- Keeps copiers supplied with paper etc.
- Assist with office maintenance and troubleshooting.
- Copying and scanning documents as needed.
- Routinely examine office supply stock for ordering as well as receiving order and restocking.
- Responsible for handling petty cash and monthly petty cash reports in Excel.
- Assist with document-related tasks (copying, scanning, editing, etc.).
- Other duties as needed or assigned.
In addition, proficiency with Microsoft Office products including Excel, Word, and PowerPoint is needed. Strong communication skills both written and verbal, along with the ability to work well individually or as part of a team is essential.
Benefits: Lochmueller Group is an Employee-Owned Company and we would be excited to have you to join our talented group of employee-owners! In addition to our ESOP, we provide a 401(k) plan, rich coverage for major medical, dental, and vision insurance, basic life insurance, short-term and long-term disability insurance, generous vacation and sick leave, student loan repayment benefit, and several others.
CARDIA: Means “from the heart” and it’s what our values and culture represent here at Lochmueller Group.
Creativity; Accountability; Respect; Dedication; Integrity; Achievement – that’s what sets us apart from the others!
Lochmueller Group is an Equal Opportunity/Affirmative Action employer. Lochgroup fully supports and maintains compliance with all state, federal, and local regulations. All qualified applications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, protected veteran status, genetic information, or any other category protected by federal, state, and local laws.
