Executive Assistant to the CEO + People Team Coordinator
Southfield, MI
Corporate Team – Corporate Roles /
Full-Time /
On-site
Salary Range: $60K. You will also receive equity in our company!
Benefits: FREE employee-only medical coverage under one of our plans. FREE short-term disability (STD) and FREE life insurance coverage. Plus, a 4% employer match with our 401(k). Other incredible benefits HERE.
Location: Southfield, MI (Detroit suburb). You will work out of your own private + lovely office next to our CEO and CFO's offices.
Work Hours: Core hours are typically 9am-6pm., Monday through Friday. Because this role directly supports the CEO, there may occasionally be needs outside these hours. When that happens, you’ll have the flexibility to adjust your schedule so your overall work/life balance is protected.
Reports to: CEO and SVP of People
Note: Our ownership is not changing but our company name is changing and we are rebranding on September 2nd so as of that date lulafit will have a different name. We are super excited about this refresh and can't wait to share it with you.
Your Mission:
Your mission is to be the CEO’s right hand—masterfully managing her calendar, preparing her for key meetings, and providing trusted personal support. This will be about 60% of your job. The other 40% of your role will involve playing a vital role in helping the SVP of People attract and hire top talent to grow our team.
The Legacy You’ll Leave:
Your impact was felt across the company. By managing time, priorities, and relationships effectively, it felt to the CEO and the rest of our team that she was in two places at once. You helped transform the business by keeping meetings purposeful, teams aligned, and high-impact initiatives executed seamlessly. Your ability to streamline operations, strengthen key relationships, and act as a trusted advisor made you indispensable to both the CEO and the SVP of People.
Promotional Opportunities:
After 18 months of demonstrating strong performance in this role, you’ll have the opportunity to move into a more senior position within the company—and from there, continue growing your career. This role will provide you with unique insight into the role of a founder CEO that you will be able to leverage to inform your future career path.
What You Are Responsible For:
- 1. CEO Professional Responsibilities. Strategically manage and prioritize the CEO’s calendar to ensure her time is focused on the highest-impact prioritiesSchedule and coordinate internal and external meetings, calls, and commitments. Ensure her calendar is updated daily to reflect the latest changesEnsure every meeting agenda is clear and outcome-drivenPrepare the CEO for engagements and travel by providing timely materials, context, and backgroundTrack follow-up items and ensure they’re completed on timeWork seamlessly with teams across the organization to keep projects moving forward, foster alignment, and ensure nothing falls through the cracks
- 2. Recruiting Support Partner with our People Team to bring in top talent—and be the first friendly face many candidates meet. To keep the process running smoothly you will: Review candidate applications in our applicant tracking system with a sharp eyeCoordinate and schedule interviews with professionalism and careLead initial video interviews to assess fit and give candidates a great first impressionProduce clear, organized notes so the team can confidently decide who moves forwardHelp with recruiting projects - including building talent benches for our future roles
- 3. CEO Personal Support As a working mom of two, who travels frequently, the CEO will also need personal assistance across varying aspects of her personal and professional life. You will:Coordinate household services or meeting contractorsRun light errands (such as mailing packages, dry cleaning, or making purchases)Drive her to important meetings or the airport It might be common to be spending a few days a month working at her home where her 2 young children, dog, and husband (who is the Playbook CFO) reside.
Who You Are - Baseline Expectations:
- Experience: 1–3 years of professional experience in a role where you successfully brought structure to fast-moving situations and managed complex details with ease.
- Exceptional Work Ethic: You take pride in delivering high-quality work, staying focused on results, and following through until every job is done.
- Tech Savvy: Comfortable working across both Google Workspace (our internal tools) and Microsoft Office (our clients’ tools), with strong skills in creating compelling presentations—especially in Google Slides.
- Bonus Points if You Have: Experience supporting executives or senior leadersExposure to recruiting or people operationsA background in hospitality, commercial real estate, or client service
Who You Are - Core Competencies:
- You love to serve. You get genuine joy from helping others succeed. No task is “too small” if it makes things run smoother.
- You’re a master juggler. Calendars, details, emails, priorities—you keep them all in the air without dropping a ball. Chaos doesn’t faze you; in fact, you bring order to it.
- You’ve got the gift of clarity. Whether writing or speaking, you know how to make information clear, concise, and actionable. You anticipate questions before they’re asked and always have the answer ready.
- You’re a people magnet. You naturally build relationships and keep teams aligned. People love working with you because you make collaboration easy and enjoyable. You know you excel here because others have told you so.
- You roll with the punches. Change excites you, not scares you. You’re adaptable, entrepreneurial, and always find a way forward—even when the plan shifts.
- You think outside the box (and then redesign the box). Curiosity drives you. You’re always coming up with creative solutions, fresh ideas, and smarter ways of doing things.
Our Culture:
- We move fast, work together, and celebrate results.
- Everyone on the team is trusted to take ownership and drive initiatives forward with confidence.
- We value a strong work ethic, genuine passion for what we do, and a bias toward action.
- Clear communication, data-driven decision-making, and proactive problem-solving are core to how we operate.
- Because we’re growing quickly, our environment is dynamic and ever-evolving. Flexibility and adaptability aren’t just nice to have—they’re what help us thrive.
Our Core Values:
Lulafit’s culture is based on a shared respect for our lived values HERE. Fit with our values is a critical component of our hiring process, and you and all of our colleagues are expected to live our core values in interactions with team members, customers, and stakeholders. An assessment of how you have exhibited our values is also an important part of your performance review process.
Our Commitment To You:
Lulafit is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We know the more inclusive we are, the greater our impact will be!
