The Commercial Administrative Assistant will provide complex administrative support for all members of the commercial leadership team (“CLT”) in the US, (Sales, Marketing, Market Access, Patient Support Services, etc.) ensuring efficient operations and the ability to work independently in a fast-paced environment of 6 people. Strong initiative and follow-through skills are essential for this position

Please note: This position is Headquarters based in Conshohocken, PA. Must be able to be in the office 2-4 days/week

Key Responsibilities:

Responsible for calendar management for CLT utilizing Microsoft Outlook

Support of both HQ and remote management and team members in Commercial – US

Schedule and coordinate meetings with internal and external groups as needed, including organizing all meeting logistics (availability of attendees, meeting rooms and equipment, online conferencing, catering as required)

Audit and maintain departmental distribution list(s) on a timely basis

Assist with creating and editing executive level presentations as may be required

Assist with travel needs in accordance with Madrigal travel policy (e.g., air, train, hotel, car, etc.)

Assist with planning and coordination of virtual and/or face-to-face team meetings and events

Support expense reporting for CLT members using manual and online system

Provide additional back-up to other administrative/executive assistants within organization

Collaborate cross-functionally with organization’s wider administrative group

Oversee and execute timely completion of additional projects, as needed

Handle confidential materials and information effectively and discreetly

Screen telephone calls, take messages, redirect calls, and respond to routine inquiries

regarding departmental business

Type and format confidential and non-routine documents

Prepare, consolidate, and scribe ongoing meeting agendas, minutes, and action items for CLT

Take on lead role for all Administrative Projects within the functional group

Provide candidate care in conjunction with HR for potential candidates and new hires

within functional group, including any administrative aspects of onboarding new colleagues

Understand the legal and compliance environment and drive collaboration with the Legal and Compliance team

Qualifications:

Four or more years of related, specialized administrative experience required, preferably supporting a Commercial organization in the pharma/biotech sector

Minimum of high school diploma is required; college degree is preferred

Ability to use good judgment and work independently, under minimal supervision is required

Ability to manage multiple projects simultaneously with high accuracy

Exceptional customer skills, over the phone and in-person, with internal and external personnel required

Demonstrated exceptional MS Office skills – Word, Outlook, PowerPoint and Excel required

Strong verbal, written and multi-tasking communication skills are required

Ability to demonstrate professionalism in your communications and ability to maintain confidentiality is required

Ability to build partnerships across the organization

Ability to demonstrate that you can partner effectively with the team that you support as well as work collaboratively with our administrative assistant team

Strong organizational skills with the ability to be flexible, adapt, respond to shifting priorities and be resourceful in a fast-paced and quick-changing business environment

Ability to multitask and prioritize and act quickly to ensure that responsibilities are executed in a timely manner

Solid understanding of legal and compliance environment in life sciences industry is strongly preferred

Prior experience in a biotech/pharmaceutical company is strongly preferred· Role may require travel

Hybrid role willing to be in the office a few days each week in Conshohocken, PA