Payroll Coordinator - Contract

Waterloo / Ontario
Operations – Finance /
Contract /
Who We Are; What We Do; Where we’re Going

Magnet Forensics is a global leader in the development of digital investigative software that acquires, analyzes, and shares evidence from computers, smartphones, tablets and other IoT related devices. We are continually innovating so that our customers can deploy advanced and effective tools to protect their companies, communities, and countries.

Grayshift and Magnet Forensics have come together as one organization to accelerate innovation and transform digital investigations for our customers. We’re pleased to share that the combined organization is operating as Magnet Forensics.
The combination of mobile, cloud and computer forensics expertise under the Magnet Forensics name underscores our dedication to providing comprehensive, end-to-end DFIR solutions. This includes our commitment to helping with access to modern digital devices lawfully with our renowned product suite. And, our focus on innovating for the DFIR community, along with our shared mission, continues to be the top priority.

Your Role
The Payroll Coordinator is responsible for payroll processing, maintenance of personnel files, and the creation of certain account reconciliations and compliance filings. This role plays an exciting role in supporting and leading various activities across a dynamic and fast-paced department and organization.

Your Team
It is a collaborative team and excited about the challenges and opportunities that are ahead of us as “Magneteers”.
A quote from your leader… 
“The Payroll Coordinator will join an energetic Controllership team and have the opportunity to learn, develop, and continuously improve Magnet’s payroll operations. Our team strives to put the customer first, tackle ambitious projects, and continually challenge ourselves and our team to be the best we can be.”
What You Will Accomplish:
·         Process bi-weekly and semi-monthly payroll information in a timely and accurate manner.
·         Maintain personnel files to comply with internal and external compliance obligations.
·         Support Human Resources with employee enrollment and helpdesk support.
·         Coordinate with and support various global offices to process foreign payroll.
·         Reconcile payroll reports and prepare other required payroll filings including government remittances and year-end filings.
·         Provide support for global benefits administration.
·         Provide certain other accounting support, including support with special projects as required.
What We Are Looking For
We’re looking for someone who checks off most, but not all, of the boxes listed in “skills and experiences”.  It’s more important to us to find candidates who can display indicators of success through skills they have developed and experiences they have been a part of, than to find folks who have ‘been there, done that”.  We want to be part of your development journey, and we’ll learn as much from you as you learn from us. 
There are a few must haves, but we will keep that list short:
·       Experience processing and administrating payroll.
·       Knowledge of the payroll year-end processes, including T4 and/or W2 preparation, EHT reconciliation and filing and other year-end compliance tasks.
In addition, may have some of the following skills and experiences:
-         PCP designation
-         Knowledge of CRM and ERP systems, including ADP and NetSuite considered an asset.
-         Experience with global benefits.
The Most Important Thing
We’re looking for candidates that can provide examples of how they have demonstrated Magnet InteGRITy in their previous experiences:
Greater Good – We think beyond our own interests and strive to improve communities around the world. This demonstrates our passion for making a difference in the world.
Respect – We hold ourselves accountable through transparent sharing of information and we have faith in each other’s abilities
Innovation – We lead the industry in excellence and reliability while keeping the user experience simple and relevant. We are not afraid to push the boundaries to stay ahead of our competitors.
Teamwork – We collaborate internally and externally, while caring about each other and listening to our customers.
We’re committed to continuous learning and are focused on building a diverse and inclusive workforce. This commitment will be reflected in our hiring processes and embedded in our values and how we treat one another. If you’re interested in this role, but do not meet all of the qualifications listed above, we encourage you to apply anyways.
Magnet Forensics is an Equal Opportunity Employer and considers applicants for employment without regard to race, colour, religion, sex, orientation, national origin, age, disability, genetics or any other basis forbidden under federal, provincial, or local law.
We are committed to providing an inclusive, accessible recruitment process and work environment. Accommodation is available to all applicants upon request throughout the hiring process. If you require accommodation, please let our talent team know, or you can email