Project Coordinator - Construction
Wilmington, DE / Hartford, CT / Boston, MA / Allentown, PA / King of Prussia, PA / Brooklyn, NY / Elizabeth, NJ
Construction – General /
Full-time /
Hybrid
Mantis Innovation provides managed facility services and turnkey program management with technology-enabled solutions that target the entire building footprint. We look at the entire facility—inside and out—and can impact 70% of what a building operator allocates critical budget dollars toward, including: Strategic electricity and natural gas procurement, renewable energy, and demand response; climate impact reduction and reporting, net zero strategies, and sustainability planning; roofing, solar, HVAC assessment management, pavement, building envelope, data center optimization, and EV charging; lighting/LED retrofits, HVAC/mechanical systems, and BMS/BAS improvements and implementation.
The Project Coordinator will primarily provide support to the Construction Operations team through a variety of tasks related to organization, communication, and results delivery.
This is a multi-faceted position that encompasses multiple priorities for a variety of operational tasks and projects. You will report to the Manager of Project Coordination while supporting the Operations & Construction team. You will help set up and initialize projects; track statuses, updates, and changes; and work as an additional POC as needed within respective project teams to exceed expectations and ensure successful operational delivery and drive revenue as a department.
This is a Hybrid job opportunity (3 days a week in office)
Hours at the Denver, CO office will be 7am-4pm MST
Hours at the Wilmington, DE office will be 8am-5pm EST
Project Coordination (90%)
- Serve as a dedicated organizational resource for performance of BMS Construction Operations, including maintenance/upkeep for specific projects/accounts: adding project sites, updating dates for PM’s: communicating billings to accounting
- Manage project documentation as needed: COI's, Project Setup forms
- Schedule team meetings, as needed, and take meeting notes to support important discussions and action items
- Keep data reporting updated as accurately as possible, seeking out updates proactively
- Run reports as needed out of Mantis Perform or other databases for Operations team members
- Monitor budgeted vs actual project hours/revenue for strategic accounts and support operational decisions as needed; liaise between PMs and accounting to share information
- Assist Project Accounting with operational questions/updates and prepare necessary information as needed
- Where applicable, establish and implement process changes with the assistance of Project Managers and Construction leaders for better project execution
- Aid with project documentation for all phases of projects on-time and in accordance with pre-established formats in order to pass all project documentation reviews with client. This will include but not limited to project set-up forms, budgets, schedules, tracking progress, meeting action items, change orders/financial funding requests, and status reports
- Ensures Construction project documents are complete, current, and stored appropriately
Client Relations (10%)
- Builds relationships with client, client project management team, client security, and client technology teams
- Understands what outcomes client is expecting and is the liaison between Mantis team and Client team ensuring accurate execution of plan resulting in delivering desired outcomes
- Effectively manages issues and concerns with clients in a professional and productive manner
Minimum Qualifications
- 5+ years Project Coordination experience, preferably with a Mechanical background in Engineering, Construction, or Consulting
- AIA document experience, and experience working with 'bonded projects' are must haves
- Procore and Unanet experience preferred
- Advanced communication abilities (written, verbal, visual)
- Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, Outlook, PowerPoint, and OneNote
- Proficiency with standard website portals, mobile app functions
- Strong people service/support orientation
- Excellent organization, time management and prioritizing skills
- Ability to handle confidential information in a discreet, professional manner
- Proven ability to interact effectively at all levels of an organization
- Excellent analytical / problem-solving skills
- Flexibility to deal with the unexpected
- Works effectively with colleagues and staff by practicing respect for deadlines, collaborative problem solving, and transparent communication
- Builds trusting relationships acting with integrity, courtesy and responsibility, even in the face of stress or demanding workplace conditions
- Self-motivated with the ability to work effectively with minimal supervision/remote management
- Outstanding relationship-building skills with a high degree of responsiveness and integrity
Working Environment / Physical Activities
- Work is performed in a non-smoking office setting with exposure to CRTs and UV rays
- Standard office environment with long periods of sitting, walking, standing, stooping
- Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as email and telephone
- Possible offsite client meetings
- Ability to travel up to 20%
- Lifting up to 30 pounds
- Working extended hours may be required as needed
$60,000 - $70,000 a year
Note: Employees are held accountable for all duties of this job. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position.
What else can we offer you?
We offer a fantastic lineup of benefits, including Medical, Dental, Vision, FSA, HSA, 401k Matching, Paid Vacation, Paid Sick, Paid Holidays, Paid Parental Leave, Paid Short Term & Long Term Disability, Tuition Reimbursement, and a flexible hybrid work schedule (for office-based employees). Working at Mantis also brings tremendous professional development opportunities that allow you to make a real impact on both the company and your career!
Not sure you meet every single requirement?
Studies show that women and individuals from underrepresented groups often hesitate to apply unless they check every box. At Mantis, we’re committed to building an inclusive and equitable team—so if this role excites you, we’d love to hear from you, even if your experience doesn’t match every single qualification.
Mantis Innovation is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
