Executive Assistant/Coordinator to Multifamily Team
Edmonton, AB
Corporate – Agent Staff /
Part-time /
On-site
Marcus & Millichap's Multifamily Team in Edmonton is looking for an Executive Assistant to provide professional support to a top producing Multifamily team. Candidates must be extremely dependable, organized, proactive, and detail oriented. Additionally, the candidate must have exceptional follow-through, have the ability to work in a fast-paced environment, highly motivated, possess exceptional computer skills, as well as written/verbal communication skills business writing. The ability to multitask under pressure and anticipate needs is a must. The Candidate will also be responsible for screening calls, emails, and all incoming requests from clients and team members. The Candidate will also be managing the teams’ work and personal calendar, business and family travel plans, and personal and business errands needed throughout the working week. As the Executive Assistant/Coordinator, you will play a crucial role in ensuring the smooth operation of our multifamily property transactions and supporting our team of experienced real estate professionals.
Administrative Support:
- Manage calendars, appointments, and scheduling for team members
- Prepare and organize documents, reports, and presentations
- Assist in maintaining databases, client files, and transaction records
- Handle general correspondence, emails, and phone calls
- Coordinate property tours and client meetings
- Maintain effective communication within the team and with clients
- Draft and edit emails, letters, and other written communications
Transaction Coordination:
- Assist in the coordination and execution of multifamily property transactions.
- Work closely with the team to ensure all documentation is accurate and complete.
- Track and manage transaction timelines.
Research and Analysis:
- Conduct market research and analysis to support property evaluations.
- Assist in gathering relevant data for client presentations.
- Stay informed about industry trends and market conditions.
Qualifications:
- Proven experience as an executive assistant or in a similar administrative role.
- Familiarity with the commercial real estate industry is an asset.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite and other relevant software.
- Attention to detail and accuracy in handling documents.
- Ability to work independently and collaboratively in a fast-paced environment.
- Experience with print and digital marketing as a supplementary skill is a plus.
Education and Experience:
- Bachelor's degree in business, real estate, or a related field is preferred.
- Previous experience in a commercial real estate or related industry is a plus.
- Previous marketing experience is also a plus.
$25 - $30 an hour
Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.
Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 2,000 investment sales and financing professionals in 80+ offices throughout Canada and the United States.
Marcus & Millichap closes more transactions than any other real estate investment brokerage firm in the nation. In 2022, the firm closed 12,272 transactions with a sales volume of approximately $117 billion CAD.
The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.
