Administrative Assistant

Cincinnati, OH
Corporate – REIS Staff
Marcus & Millichap, the nation’s largest real estate investment brokerage firm, is looking for a Administrative Assistant (aka Brokerage Administrator) to provide professional support to the Cincinnati office.   Candidates must be extremely dependable, organized, detail oriented, flexible, creative, and able to work independently.  Additionally, the candidate must have exceptional follow-through, have the ability to work in a fast-paced environment, be highly motivated, possess exceptional PC skills, as well as written/verbal communication skills.  The ability to multitask under pressure is a must.

Note: This role is front-desk based, so the Brokerage Administrator provides telephone and administrative assistance to Sales Agents and Management as well.


    • Process new listings, this may include: proofing and editing according to Marcus & Millichap guidelines, executing OOJ compliance procedures
    • Create and maintain confidential files relating to employment records and sales transactions files
    • Assist Operations Manager in the processing of closings and under contracts
    • Utilize postage machine and other shipping methods
    • Create and maintain office marketing material and sales aids using InDesign
    • Generate, copy, scan and bind documents for use by management and agents
    • Marketing support, including the coordination of events, contests, advertising, press releases, and public relations


    • Proficient in Adobe Suite, specifically InDesign and Photoshop.
    • Fanatic attention to deadlines and scheduling of multiple projects
    • Experience in the real estate industry or executive support
    • Excellent computer skills including proficiency in Microsoft Applications
    • Ability to prioritize tasks and work efficiently under pressure
    • Must be versatile and flexible in making last minute adjustments to work requests
    • Great interpersonal skills

Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.

Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 2,000 investment sales and financing professionals in 80+ offices throughout the United States and Canada.  

Marcus & Millichap closes 4.5 transactions every business hour – more than any other real estate investment brokerage firm in the nation. In 2018, the firm closed 9,472 transactions with a sales volume of approximately $46.4 billion.

The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.

Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.