Transaction Coordinator
Milwaukee, WI
Corporate – Agent Staff /
Full-time /
On-site
We are looking for a Administrative Assistant professional for an established sales team in the Milwaukee office of Marcus & Millichap, the largest real estate investment brokerage firm in the US.
We are seeking a bright individual interested in advancing their career by joining a successful and growing commercial real estate brokerage team.
Potential candidates should have a professional demeanor, strong written, verbal, and mathematical skills as well as good phone manner. Attention to detail and ability to multi-task is essential. Candidate should be comfortable working in a busy, corporate sales environment.
Responsibilities:
- Create, manage, and distribute digital and print marketing including email campaigns via Constant Contact, social posts, postcards, flyers, miscellaneous marketing pieces, client information packages, etc.
- Create and manage follow-up lists to ensure all deliverables are completed in a timely fashion.
- Monitor the progress of each campaign and transaction to deadlines.
- Manage team’s sales pipeline utilizing Excel and other tools.
- Maintain and grow database, verify information and capture email addresses for future campaigns.
- Communicate with agent to collect necessary due diligence materials for financial analysis and marketing use.
- Clerical/Administrative assistance with preparing and submitting paperwork.
- Draft legal documents from provided templates and handle sensitive material while maintaining high level of confidentiality.
- Quality control and document management: verify all info is accurate, complete, saved and shared appropriately.
- Research and gather rent and sale comparables for use in marketing packages.
- Review financial statements and operating information.
- Translate information from financial statements into a financial model for use in marketing materials.
- Other admin duties i.e. managing calendars, assisting with annual apartment summit events (usually around 2/year), data input, calling different apartment complexes for rent comps
- Have or willing to obtain real estate license
Qualifications:
- Commercial Real Estate Experience a Plus
- 2 Years of Administrative Experience
- Proficiency in Microsoft Office, i.e., Excel, Word, Outlook Required
- Ability to Effectively Work and Interact with Clients and Meeting Deadlines
- Basic Project Management, Editing, and Writing Skills
- Excellent Organization and Problem-Solving Skills
Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.
Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada.
Marcus & Millichap closes more transactions than any other real estate investment brokerage firm in the nation. In 2023, the firm closed 8,297 transactions with a sales volume of approximately $48 billion.
The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.
Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
