Real Estate Marketing and Transaction Coordinator

Portland, OR /
Corporate – REIS Staff /
/ On-site
Rare opportunity to work for a growing real estate team in-person (not remote) in Portland, Oregon. We are looking for someone who is flexible, is excellent at project management including marketing and real estate transactions, is efficient with their time, communicates well, and is productive with a positive attitude. A real estate license is not required. If you thrive in a hard-working environment where high standards are expected, this is a great opportunity for you. 


    • Provide high level administrative/executive support to a team located in Portland, OR (in person)
    • Manage marketing campaigns including Constant Contact emails, physical mail and postcard campaigns
    • Monitor and report on client engagement with marketing campaigns and ROI on any paid campaigns
    • Manage team’s marketing and sales pipeline utilizing Microsoft Planner, Salesforce, Excel and/or other tools
    • Create and manage follow-up lists to ensure all deliverables are completed in a timely fashion
    • Create and proofread marketing materials including property proposals, offering memorandums, digital and social media content, and more
    • Research and manage property inventory and comparable properties
    • Quality control and document management: verify documents relating to real estate transactions are accurate, complete, saved and shared appropriately
    • Maintain highly organized electronic files including a list of outstanding items and provide support in collecting outstanding items
    • Coordinate with the hiring broker in all aspects of a real estate transaction including monitoring the progress of each transaction in escrow to meet contingencies and closing deadlines
    • Assist in the management and distribution of real estate documents such as offers, counter offers, addenda, and listing agreements
    • Assist in the coordination and scheduling for title/escrow, loan applications, inspections, etc.
    • Database entry and management (Salesforce experience a plus)
    • Additional administrative duties as assigned


    • Real estate or escrow experience strongly desired
    • Expertise in Adobe Creative or other design platforms such as Canva
    • Excellent organizational, marketing campaign and real estate transaction management
    • A leader in time management and ability to coordinate with others to complete work by deadlines
    • Highly proficient in MS Office including Outlook, PowerPoint, Excel and Word
    • Excellent verbal and written communication
    • High attention to detail with ability to proofread and error check
    • Ability to produce high-quality detailed work in a timely fashion with little supervision
    • Desire to learn and grow in the industry as well as master new computer programs as needed
    • Professional, motivated, and customer-service oriented
    • Bachelor’s degree or equivalent work experience

    • Compensation is an hourly base commensurate with experience with the possibility of bonuses. To apply, please include a resume and cover letter with salary expectations and description of your applicable experience.
Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.

Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 2,000 investment sales and financing professionals in 80+ offices throughout the United States and Canada.  

Marcus & Millichap closes more transactions than any other real estate investment brokerage firm in the nation. In 2022, the firm closed 12,272 transactions with a sales volume of approximately $86.3 billion.

The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.

Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.