Events Assistant

Walnut Creek, CA
Corporate – Marketing/Communications
Full-time
This position work in an administrative support role for the Events and Awards Team on a variety of projects including but not limited to announcements, internal and external events, awards, agent and employee recognition and general department and office support.
 
The Events Assistant also tracks inventory and orders general office, events and kitchen supplies, handles shipping and receiving, maintains the company phone list, company mailing list, printing of research reports and other marketing materials, prepares name badges, placecards and other attendee mailings, scanning and filing, organizes departmental celebrations, internal meetings and/or webcasts/webinars and other projects as assigned. Includes front desk duties (phones, reception, mail, conference room set up, laundry pick up, postage, etc.) and maintaining a professional standard of neatness in general use areas (reception area, conference room, kitchen).
 
Individual must have strong written and verbal communication skills, excellent attention to detail and problem solving skills, be self-motivated and flexible, able to handle stressful situations and deadlines, be customer service oriented as well as enthusiastic, positive and have a professional demeanor. 
 
This individual is expected to become knowledgeable about the general commercial real estate industry including terminology, the specific culture and history of the firm, events industry standards and terminology and the use of Cvent technology.
 
This is a non-exempt position with some travel to events and working on-site required.  There will be some evening and weekend time needed leading up to major events. The holiday season is a very busy time in the events and awards department.  

Requirements:

    • Bachelor’s degree in Event Planning, Hospitality, Communications, Marketing, Public Relations, Advertising or Business.
    • 1-2 years of experience.
    • Excellent communication skills (written and verbal).
    • Attention to detail.
    • Strong problem solving skills.
    • Customer service oriented.
    • Self-motivated and flexible.
    • Must be highly organized, proactive, detail and deadline oriented with ability to handle multiple priorities at once.
    • Must be a team player.
    • Must be able to manage projects from start to finish within the given time frame.
    • Ability to react to changes seamlessly and effectively deal with stressful situations and deadlines without getting flustered or irritated.
    • Excellent computer and Internet skills are essential.
    • Intermediate working knowledge of Microsoft Office products, including Word, Excel and PowerPoint.
    • Working knowledge of Adobe PDF editing tools.
    • Experience working with Adobe Creative Cloud including InDesign, Illustrator, Photoshop a plus.
    • Commercial real estate industry experience a strong plus. 
Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.

Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 2,000 investment sales and financing professionals in 80+ offices throughout the United States and Canada.  

Marcus & Millichap closes 4.5 transactions every business hour – more than any other real estate investment brokerage firm in the nation. In 2018, the firm closed 9,472 transactions with a sales volume of approximately $46.4 billion.

The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.

Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.