Administrative Assistant
Miami, FL
Corporate – Agent Staff /
Full-time /
On-site
Marcus & Millichap is seeking a dependable, self-motivated, and organized individual with a transactional commercial real estate and/or administrative background (graphic design experience is a plus) for a top producing team in our Miami office.
This is an excellent opportunity for a detail oriented and creative individual with strong written, verbal, and computer skills. The ideal candidate should have a professional demeanor, be technologically proficient and able to learn new technologies quickly. Time management and the ability to multi-task is essential. Candidate should be comfortable working in a busy, corporate sales environment.
This is a full-time, non-exempt (hourly), in-office position – not remote or work from home.
Responsibilities
- Gain a full knowledge of Marcus & Millichap contracts and their proper use.
- Assist in preparation and review of fee agreements, confidentiality agreements, purchase agreements, due diligence documents, etc.
- Ensure accuracy of all contracts and that timely executions occur in compliance with Marcus & Millichap policies
- Become skilled on the firm’s research, technology, and marketing tools
- Work with title companies/attorneys to move transactions forward
- Regularly update and maintain communication with clients, agents, title officers, lenders, etc.
- Oversee all aspects of buyer and seller transactions from executed purchase agreement to closing, including follow-up during due diligence period
- Coordinate title/escrow, mortgage loan and appraisal processes
- Manage database of all contacts (Investors, Prospects, Vendors, Agents), projects and properties
- Keep organized, complete transaction files in accordance with state requirements
- Provide administrative and production support including typing correspondence (letters, emails, reports, etc.)
- Create proposals and marketing packages using Adobe InDesign and/or proprietary internal application
- Build and deploy email campaigns with Constant Contact
- Create and manage social media posts
Requirements
- Self-motivated – able to perform with little direction, desire to learn
- Excellent grammar, spelling, writing/editing and proofreading skills a must
- Detail oriented and able to manage multiple projects and priorities to deadlines
- Highly organized and detail oriented
- Excellent communication skills
- Must be technologically/computer savvy
- Proficient with all Microsoft Office applications
- Adobe Photoshop, InDesign and Graphic design experience a plus
- The ability to develop strong working relationships with both internal and external sources
- 1-2 years transactional commercial real estate experience is a plus
- Bachelor’s Degree
Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.
Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada.
Marcus & Millichap closes more transactions than any other real estate investment brokerage firm in the nation. In 2023, the firm closed 8,297 transactions with a sales volume of approximately $48 billion.
The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.
Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
