Executive Assistant

San Francisco
Operations
Full-time
Medium is the best place for ideas, conversations, and stories to take flight around the world. It’s also an amazing place to work side by side with passionate, thoughtful, fun people. This doesn’t just happen by chance. It’s because investing in our people has been our priority since day one. As Medium continues to expand, the executive support team is growing as well. This fun, passionate and quick group of people handle a wide range of administrative support tasks and juggle diverse responsibilities. Partnering with leads and employees across the company, this team is responsible for developing efficient and collaborative relationships and keeping track of a variety of schedules and priorities.

What is the role?

We are searching for an Executive Assistant who will play an integral role in supporting the Executive Team at Medium, helping us to run efficiently.

Who are you?

    • You have integrity, invaluable organizational skills, and you love to create order in a chaotic world.
    • You have a deep understanding of how to communicate in a professional environment and ability to maintain discretion on all matters, confidential or otherwise, business or personal, relating to the Executive Team.
    • You’re friendly, thoughtful, enthusiastic, and you enjoy collaborating with people from all levels and backgrounds, both externally and internally.
    • You are deeply organized and level-headed while still being flexible when plans change.
    • You have a good understanding of the start-up & media landscapes.
    • You’re a positive force, you’re willing to learn, and you’re excited to work in a fast-paced and energetic environment.

What will you do?

    • Assist with management of calendar and contacts, including scheduling meetings to avoid conflicts, working with travel agent to handle flights and events.
    • Ensure Executives are on time at all times.
    • Coordinating reservations, meals and car services.
    • Manage ad-hoc tasks as they arise and day-to-day errands.
    • Helping to coordinate logistics required for board meetings, company retreats, off-sites and company events with the administrative team as needed.
    • Ensure all calendars are up to date 24/7.
At Medium, we foster an inclusive, supportive, fun yet challenging team environment. We  value having a team that is made up of a diverse set of backgrounds and respect the healthy expression of diverse opinions. We embrace experimentation and the examination of all kinds of ideas through reasoning and testing. Come join us as we continue to change the world of digital media. Medium is an equal opportunity employer

Interested? We'd love to hear from you.